Remote Scheduling Coordinator (Law Firm)

We are seeking a highly organized and detail-oriented Remote Scheduling Coordinator to support the daily operations of our law firm. The ideal candidate will be responsible for coordinating attorney calendars, scheduling client consultations, court-related appointments, meetings, and other legal engagements while ensuring efficient communication between clients, attorneys, and staff. This role requires exceptional time-management skills, professionalism, discretion, and the ability to work effectively in a fast-paced legal environment.

Key Responsibilities

• Manage and maintain attorney and staff calendars, ensuring accuracy and efficiency.
• Schedule and coordinate client consultations, depositions, mediations, hearings, court appearances, and internal meetings.
• Communicate with clients, courts, opposing counsel, and third parties to confirm appointments and scheduling arrangements.
• Monitor calendar conflicts and proactively resolve scheduling issues.
• Send appointment confirmations, reminders, and follow-up communications.
• Maintain accurate scheduling records and update case management systems.
• Coordinate virtual meetings through platforms such as Zoom, Microsoft Teams, or Google Meet.
• Prioritize urgent scheduling requests and adjust calendars as necessary.
• Assist with administrative tasks related to case management and legal operations.
• Ensure confidentiality and compliance with firm policies and legal industry standards.
• Provide exceptional client service through professional and timely communication.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum 1–3 years of scheduling, administrative, legal assistant, or law firm experience preferred.
• Strong knowledge of calendar management and scheduling procedures.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
• Experience with legal case management software is an advantage.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently in a remote environment.
• Reliable internet connection and dedicated home workspace.

Required Skills

• Calendar and appointment management
• Client communication and customer service
• Time management and prioritization
• Problem-solving and conflict resolution
• Data entry and recordkeeping
• Attention to detail
• Confidentiality and professionalism
• Multitasking in a fast-paced environment

Preferred Qualifications

• Previous experience working in a law firm, legal services environment, or professional services organization.
• Familiarity with legal terminology, court scheduling procedures, and case management systems.
• Experience coordinating appointments across multiple time zones.

Performance Expectations

• Maintain accurate and conflict-free attorney schedules.
• Respond to scheduling requests promptly and professionally.
• Achieve high levels of client satisfaction through efficient coordination and communication.
• Ensure all appointments, meetings, and legal events are properly documented and confirmed.

Compensation & Benefits

• Competitive salary based on experience.
• Flexible remote work environment.
• Paid time off and holidays.
• Professional development and training opportunities.

Equal Opportunity Employer

The firm is committed to creating an inclusive workplace and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.