Operations Manager III

Business Operations Manager III

Location: Remote – United States (Eastern Time Zone preferred)
Pay Rate: $40–$50/hour, depending on experience

Job Overview

Russell Tobin is seeking an experienced Business Operations Manager III for a W-2 contract opportunity with a leading technology organization. This role will support business operations, vendor management, procurement activities, and budget administration.

The ideal candidate has experience managing significant vendor-spend portfolios, maintaining accurate financial records, coordinating contract lifecycles, and partnering with cross-functional teams. The successful candidate will be highly organized, detail-oriented, comfortable working independently, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage vendor-related requests from intake through resolution, including logging, triaging, prioritizing, and routing requests to the appropriate stakeholders.

• Oversee budget tracking and reporting, ensuring financial data is accurate, complete, and consistent across systems.

• Monitor budget utilization, spending trends, forecasts, accruals, invoices, and budget variances.

• Manage vendor contracts and procurement operations, including purchase requisitions (PRs), purchase orders (POs), invoicing, accruals, onboarding, and contract renewals.

• Maintain contract renewal calendars and initiate follow-ups approximately 90 days before renewal deadlines.

• Track vendor portfolio status, outstanding procurement activities, onboarding requirements, and contract-related milestones.

• Partner with Finance, Sourcing, Procurement, and business stakeholders to resolve issues and improve operational processes.

• Prepare monthly and quarterly budget analyses, utilization reports, forecasts, and financial summaries.

• Develop and maintain reports and dashboards using Google Sheets and Tableau.

• Apply advanced spreadsheet formulas and reporting techniques to reconcile financial data and support informed decision-making.

• Identify opportunities to improve budget management, vendor oversight, reporting accuracy, and operational efficiency.

• Support request-management and ticketing workflows, ensuring timely status updates and appropriate follow-through.

• Coordinate vendor onboarding activities, maintain process documentation and runbooks, conduct quality reviews, and support issue remediation.

• Communicate vendor updates, project progress, budget changes, and operational risks to internal stakeholders.

• Manage competing priorities and deadlines while working independently with minimal supervision.

• Ensure vendor management and procurement activities follow established procedures and applicable compliance requirements.

Required Qualifications

• Demonstrated experience managing vendor contracts, vendor relationships, or procurement operations.

• Experience supporting or managing a vendor-spend portfolio of $10 million or more.

• Strong proficiency in Google Sheets, including advanced formulas, budget tracking, financial reconciliation, and reporting.

• Experience using Tableau for financial reporting, data analysis, or dashboard maintenance.

• Working knowledge of procurement processes, including purchase requisitions, purchase orders, invoicing, and accruals.

• Experience with budget forecasting, expenditure tracking, budget utilization, and financial reporting.

• Familiarity with intake, ticketing, or request-management workflows.

• Excellent written and verbal communication skills, including preparing reports, presentations, and stakeholder updates.

• Strong organizational skills, attention to detail, and the ability to manage multiple concurrent workstreams.

• Ability to work independently, prioritize deadlines, and collaborate effectively with cross-functional teams.

• Background in security-related or IT vendor management.

Preferred Qualifications

• Experience working in a large technology organization or a complex enterprise environment.

• Familiarity with vendor contract lifecycle management, procurement systems, and financial management tools.

• Experience improving operational workflows, reporting processes, and budget controls.

• Exposure to security program operations, cybersecurity vendors, or IT services procurement.

• Experience with enterprise procurement and contract-management platforms.

Education and Certifications

• Accounting degree preferred or required, subject to confirmation.

• Financial Planning and Analysis (FP&A) certification preferred or required, subject to confirmation.

Work Arrangement

• Remote position within the United States.

• Candidates based in the Eastern Time Zone are preferred.

• Ability to support business operations during applicable U.S. business hours.

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