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Virtual Executive Assistant

Magic

Role overview

Qualifications

  • Excellent English communication skills
  • At least 1 year EA experience
  • Strong organizational skills with keen attention to detail
  • Proactive approach with the ability to anticipate executive needs

Responsibilities

  • Manage priorities and protect deep work time
  • Flag urgent items and draft replies
  • Own task boards and prepare deadlines
  • Draft and polish decks, memos, and customer letters

Key facts

Hard skills

Other skills

  • Communication
  • Detail Oriented
  • Proactivity
  • Emotional Intelligence

About the company

Magic logo

Magic

  • Consumer Services
  • Scaleup
  • 51–200
Magic is a frictionless way to plug in thoroughly vetted, cost-effective remote workers, to help scale your key business functions. Through a combination of automation and active work, we tap into our network of vetted remote workers who handle tasks from virtual assistance and customer service to sales lead generation and scheduling across various team members—like magic.
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Job description

Why does this role exist?

With rapid growth and expanding operations, this position exists to provide strategic management support for the executive team. The role ensures that all cross-departmental projects run smoothly, coordinates high-level meetings, and maintains seamless communication to support the start-up's ambitious goals.



Key Responsibilities
  • Calendar + Meeting Flow
    • Manage priorities and protect deep work time
    • Reschedule conflicts efficiently
  • Email Triage + Comms
    • Flag urgent items and draft replies
    • Manage stakeholder expectations
  • Project Tracking
    • Own task boards and prepare deadlines
    • Ensure timely follow-ups on project tasks
  • Content Support
    • Draft and polish decks, memos, and customer letters
    • Contribute to creating robust SOPs
  • Vendor/Partner Coordination
    • Coordinate scheduling and contracts
    • Support onboarding processes efficiently


Skills, Knowledge and Expertise
  • Excellent English communication skills
  • At least 1 year EA experience
  • Own work-from-home equipment
  • Can work 40 hours a week during US business hours
  • No other commitments, can start ASAP
  • Strong organizational skills with keen attention to detail
  • Proactive approach with the ability to anticipate executive needs
  • High emotional intelligence to manage complex interpersonal dynamics


Benefits
  • 100% remote
  • Hands-on support

Salary: 6 - 7 USD per hour

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