INTERNSHIP: Recruiting and Operations Assistant

Company Description

The Panaro Group LLC is a Wisconsin based national recruiting consulting firm that partners with organizations to deliver embedded recruiting and talent advisory support. As a boutique firm, we work closely with clients and candidates, which means accuracy, responsiveness, and professionalism matter – a lot.

Job Description

This internship is designed for a college student who is highly organized, detail-oriented, and comfortable working behind the scenes to keep a professional services firm running smoothly. This role is administratively intensive and supports recruiting, operations, sales, and marketing. You will work closely with recruiters and firm leadership and will be trusted with time-sensitive, confidential work. 

Duration:  November 2026 - March 2027

Pay: $17 per hour

Location: Must live in Wisconsin

RESPONSIBILITIES:

Recruiting & Administrative Support

• Complete our recruiter training program and assist with recruiting projects
• Schedule phone and on-site interviews using Outlook and shared calendars
• Conduct initial phone screens using a structured template and accurately document notes
• Manage candidate communication, follow-ups, and scheduling logistics
• Update and maintain applicant tracking systems and internal recruiting database

Operations & Technical Support

• Manage shared folders, documents, and internal files
• Assist with data entry, reporting, projects, and internal process documentation
• Support recruiters across multiple client projects with administrative tasks
• Maintain organization and accuracy across multiple systems and tools

Marketing & Research Support

• Assist with basic marketing tasks such as updating content, organizing materials, and light research
• Support sales and marketing initiatives through research, list building, or data cleanup
• Help maintain consistency across documents, templates, and materials

Qualifications

Qualifications

• Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
• Strong administrative and organizational skills with high attention to detail
• Comfortable on the phone and interacting professionally with candidates and internal teams
• Strong technical skills with Microsoft Office Suite
• Experience or coursework in marketing, marketing tools, and content strongly preferred
• Able to manage multiple tasks and deadlines without constant supervision
• Professional demeanor and strong business judgment
• Must be able to handle confidential information responsibly

Additional Information

What You’ll Gain

• Hands-on experience supporting real client work in a professional consulting environment
• Exposure to recruiting operations, systems, and workflows
• Training, guidance, and hands-on work sourcing and recruiting candidates
• Practical administrative, technical, and organizational experience employers actually value
• Direct mentorship and feedback from experienced professionals