CPT-11611 Real Estate Investment Research & Administrative Virtual Assistant

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Title: CPT-11611 Real Estate Investment Research & Administrative Virtual Assistant

Independent Contractor – CPT-11611 Real Estate Investment Research & Administrative Virtual Assistant/Business Support VA/Entry- Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A Northern Virginia real estate investor specializing in fix-and-flip opportunities is seeking a Business Support VA to handle property research, data collection, direct-mail preparation, spreadsheet management, and recurring administrative work.
The client already has established templates and research processes. Direct real estate or construction experience is not required; the priority is finding someone who is strong at research, data organization, follow-through, and technology.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Property & Lead Research

• Research probate properties and other potential acquisition opportunities
• Identify properties that may fit wholesale, fix-and-flip, or fix-and-rent strategies
• Search PropStream, Stack, and similar platforms for property and ownership information
• Gather owner names, addresses, property details, and relevant public information
• Validate information across multiple sources when needed
• Flag properties that meet the client’s established acquisition criteria

Data & List Management

• Input and maintain property and owner data in Excel or Google Sheets
• Clean and organize scraped or exported lead lists
• Remove duplicates and incomplete records
• Track research status and completed work
• Maintain consistent data formatting
• Prepare clean outreach lists for direct-mail or email campaigns

Outreach & Administrative Support

• Prepare and send approved letters through OpenLetter Connect
• Use established letter and email templates
• Maintain mailing records and outreach history
• Track completed outreach and future follow-up dates
• Assist with recurring administrative and executive-assistant tasks
• Handle occasional calls when required

Research & AI Support

• Use AI tools to improve productivity and research efficiency
• Conduct additional online property or ownership research
• Assist with data scraping from approved sources
• Follow documented research processes and templates
• Escalate unclear property or ownership information rather than guessing

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Executive assistant, administrative, research, or data-management experience required
• Strong Excel / Google Sheets skills required
• Online research and data-scraping experience strongly preferred
• AI tool familiarity preferred
• PropStream or similar property-data platform experience is a plus
• Direct-mail platform experience is a plus
• Real estate or construction experience is a plus, but not required
• Strong phone communication required for occasional calls

IDEAL CANDIDATE PROFILE

• Strong researcher with excellent attention to detail
• Comfortable working extensively in spreadsheets
• Reliable with repetitive, process-driven work
• Strong written and spoken English
• Technically comfortable and familiar with AI tools
• Able to work independently from templates and SOPs
• Comfortable learning real-estate-investment terminology after hire

SOFTWARE

• Microsoft Excel / Google Sheets
• PropStream, Stack, or Similar Property Research Platforms
• OpenLetter Connect
• AI Productivity Tools

Work Schedule

• Contracted Hours per Week: 10 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Evening EST Hours - TBD

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
• Contracted Hours per Week: 10 hours/week
• Daily Working Time: Evening EST Hours - TBD
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-B (Native or near-native English accent required)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!