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Payroll Tax Analyst

Melita Group

Role overview

Qualifications

  • 3 to 5 years of payroll and payroll tax experience, including multi-state payroll and tax processing on a payroll services platform
  • Experience researching federal, state, and local payroll tax laws, processes, and policies to verify compliance
  • Strong analytical, problem-solving, and customer-service skills, with a high attention to detail
  • Proficiency in Microsoft Office, especially Excel, Word, and Outlook

Responsibilities

  • Serve as Melita's subject-matter expert on payroll tax calculation rules, tax reporting, and tax form filing for federal, state, and local withholding and unemployment taxes
  • Register new federal, state, and local payroll tax accounts for clients as needed, and keep account details current
  • Use the various payroll technologies to audit, reconcile, and maintain payroll tax records against established standards, including quarter-end and year-end reconciliation
  • Build strong, trusting relationships with clients and colleagues, grounded in accuracy, responsiveness, and a shared drive for excellent results

Key facts

  • Remote from: United States
  • Full time
  • Mid-level (2-5 years)
  • Tax Analyst
  • English

Hard skills

Other skills

  • Problem Solving
  • Customer Service
  • Detail Oriented
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook
  • Communication
  • Organizational Skills
  • Time Management

About the company

Melita Group logo

Melita Group

  • HR Services
  • 51–200
Melita HR, benefits, payroll and HR technology services help small and mid-size businesses improve their bottom line and the well-being and productivity of their people. We work with our clients to build a strong, scalable foundation of HR, Benefits, and Payroll that fit their business needs today and into the future. Our qualified experts, targeted services, and robust technology platform make an immediate, measurable impact on our client's ability to scale, hire, engage, and retain top people. Because we work hard to understand our client's goals and design an HR infrastructure that fit their business, our services integrate seamlessly into the organization. With Melita, you get a fractional team of experts on your side, but not on your payroll. Discover what can be achieved with elevated HR and Melita.
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Job description

About Melita

Melita is an HR, Benefits, and Payroll outsourcing company, serving and building lasting relationships with small and mid-sized employers in the U.S. and abroad. We were founded over 30 years ago on a simple principle: to help our clients succeed by innovating, serving, and supporting their Human Resources, Employee Benefits, and Payroll needs. As a results-driven organization, we hold ourselves accountable for our promises and we celebrate the successes of our clients. We live by a set of shared values that drive everything we do, and we are known for our high-integrity approach to building relationships with our clients and partners.

Position Summary

The Payroll Tax Analyst is Melita's subject-matter expert on payroll tax across a growing, multi-client payroll operation. You own the accuracy and compliance of federal, state, and local payroll withholding and unemployment taxes for our clients, from registering new tax accounts, to auditing and reconciling tax records with the various payroll vendors (ADP, Paylocity and Rippling), to resolving agency notices and filing amendments.

This is an important role for a detail-driven professional who loves payroll, enjoys working with numbers, and takes pride in getting every filing exactly right. If you are a strong performer who wants real ownership of the payroll tax function, this position and Melita may be a great fit for you.


Core Responsibilities

Payroll Tax Subject-Matter Expertise

  • Serve as Melita's subject-matter expert on payroll tax calculation rules, tax reporting, and tax form filing for federal, state, and local withholding and unemployment taxes.
  • Research federal, state, and local payroll tax laws, rates, and requirements, and translate them into correct, compliant processing for our clients.
  • Partner with the Payroll Services Manager on tax-related matters and advise the team on complex, multi-state situations.

    • Tax Account Setup and Agency Management

  • Register new federal, state, and local payroll tax accounts for clients as needed, and keep account details current.
  • Resolve agency tax notices promptly and completely, serving as the point of contact with taxing agencies and payroll vendor.

    • Compliance, Audits, and Amendments

  • Use the various payroll technologies to audit, reconcile, and maintain payroll tax records against established standards, including quarter-end and year-end reconciliation.
  • Our clients’ payroll vendors do the heavy lifting for payroll tax filing and payments. As needed, you’ll work with federal, state, and local tax agencies to process amended returns and submit payments.

    • Client and Team Partnership

  • Build strong, trusting relationships with clients and colleagues, grounded in accuracy, responsiveness, and a shared drive for excellent results.
  • Communicate clearly and keep clean, well-documented records of every registration, filing, and adjustment.

    • Cross-Training and Payroll Support

  • Cross-train on payroll processing and support the broader Payroll Services team as needed.

    • Qualifications

    Required Qualifications

  • 3 to 5 years of payroll and payroll tax experience, including multi-state payroll and tax processing on a payroll services platform.
  • Experience researching federal, state, and local payroll tax laws, processes, and policies to verify compliance.
  • Strong analytical, problem-solving, and customer-service skills, with a high attention to detail.
  • Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
  • Excellent communication, organizational, and time-management skills.
  • A commitment to quality work and a strong desire to excel in all your endeavors.

    • Preferred Qualifications

  • A degree in accounting or a related field.
  • A current FPC or CPP certification.
  • Ability to coordinate with payroll resources across global markets.
  • Knowledge of payroll tax processing through ADP Workforce Now, Paylocity and/or Rippling
    •

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