Executive Assistant PH REMOTE

This is a remote position.

ABOUT THE ROLE

Omni Auto Glass LLC, a family-owned auto glass repair and replacement business based in San Antonio, Texas, is seeking an experienced Executive Assistant to support our ownership and our growing Philippines-based team. This is a fully remote, work-from-home role based in the Philippines.

The Executive Assistant provides administrative and operational support to the owner, to Philippines-based staff, and to other US-based team members traveling to or working from the Philippines. The role serves as a critical bridge between our US and Philippine operations and includes coordination with Philippine business and government entities on behalf of the ownership.

This is a permanent, ongoing contractor engagement for the right candidate.

KEY RESPONSIBILITIES

●        Provide administrative and operational support to the owner, Philippines-based staff, and other team members traveling to or working from the Philippines

●        Manage calendars, correspondence, and scheduling for supported individuals

●        Coordinate internal communications between US and Philippines-based team members

●        Prepare documents, reports, and correspondence as requested

●        Perform accurate data entry into company systems, including Zoho CRM and related platforms

●        Serve as liaison with Philippine business and government entities (banks, BIR, local government offices, service providers, etc.) on behalf of the ownership

●        Support day-to-day business operations and ad-hoc projects

●        Handle confidential business information with appropriate discretion and professionalism

●        Provide additional operational support as directed by the owner

Requirements

REQUIREMENTS

Experience & Education

●        Two (2) or more years of experience in an executive assistant, administrative, or comparable support role

●        Bachelor's degree preferred; equivalent professional experience will be considered

Language

●        Fluent English, both written and verbal (required)

●        Fluent Filipino/Tagalog, both written and verbal (required, for liaison work with Philippine entities)

Technical Skills

●        Proficient with Google Workspace and Microsoft Office

●        Comfortable with video conferencing platforms (Zoom, Google Meet)

●        Familiarity with the Zoho suite (CRM, Cliq, and related tools) preferred; training will be provided as needed

●        Comfortable learning new business software and adapting to updated workflows

Personal Attributes

●        Strong attention to detail and organizational skills

●        Ability to work independently and manage priorities in a remote setting

●        Proactive, clear, and reliable communication

●        Sound judgment and discretion when handling confidential business information

●        Reliable, self-directed, and dependable

Work Environment

●        Reliable high-speed internet connection

●        Quiet, professional home working environment

●        Ability to work during Philippine business hours with regular overlap into US Central Time morning hours

WORKING ARRANGEMENT

●        Fully remote from the Philippines — no relocation required

●        Primary working hours align with Philippine business hours, with regular overlap into US Central Time morning hours (roughly until mid-morning US time) for coordination with US-based staff

●        Engagement is on an independent contractor basis

●        Contractor is responsible for their own Philippine tax reporting and compliance

Benefits

COMPENSATION & BENEFITS

●        Compensation is paid on a bi-weekly basis via direct transfer to the contractor's Philippine bank account

●        Baseline compensation for this role begins at USD 350.00 bi-weekly (approximately USD 700.00 monthly), commensurate with experience

●        Approved paid time off for scheduled personal or family leave, with employer approval

●        Flexible working arrangement within agreed core hours

●        Opportunity to work with an established US-based business with a growing Philippines presence

●        Exposure to a variety of business functions and cross-cultural, cross-time-zone work