Real Estate Operations Coordinator (Job ID: SHAJAZ1R)

🌟 Exciting Remote Opportunity! We're Hiring a Real Estate Operations Coordinator! 🌟

Are you a highly organized, proactive problem-solver with a background in real estate operations? We are seeking an exceptional Real Estate Operations Coordinator to act as the strategic right hand for a high-performing real estate professional based in Los Angeles!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Real Estate Operations Coordinator

• Job ID: SHAJAZ1R

• Industry: Real Estate / Operations

• Location: LATAM / South Africa

• Job Status: Full Time

• Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM PST

• Salary: $1,200 to $1,800 USD/month (Open to higher compensation only for EXCEPTIONAL candidates)

• Target Start Date: Close within 30 days

🏢 About the Client

The client is a high-performing real estate professional based in Los Angeles who has built a fast-paced and growth-oriented business focused on client relationships, operational excellence, and long-term scalability. With years of experience managing remote teams and virtual assistants, the client values accountability, initiative, critical thinking, and continuous improvement. The business is currently expanding its operational infrastructure and social media presence, creating an opportunity for someone who enjoys dynamic responsibilities, problem-solving, and helping streamline day-to-day operations in a client-facing environment.

💼 About the Role

The Executive & Operations Specialist provides high-level administrative, operational, and transaction support to a fast-paced, high-performing real estate executive. Operating as a proactive right hand, this role balances calendar and inbox management with end-to-end transaction coordination, CRM maintenance, and vendor management. The ideal candidate thrives in a remote, dynamic U.S.-based real estate environment, bringing a blend of sharp problem-solving, meticulous organization, and confident client communication.

🎯 Key Responsibilities

📅 Executive & Administrative Support

• Manage the client’s calendar, appointments, meetings, and scheduling logistics.

• Coordinate property showings between buyers, listing agents, showing agents, and internal stakeholders.

• Assist with personal administrative tasks such as scheduling appointments and managing calendar conflicts.

• Organize daily priorities and ensure important deadlines and follow-ups are completed on time.

• Handle inbox management across email, text messages, and communication platforms.

🏡 Real Estate Operations & Transaction Coordination

• Assist with transaction coordination and operational support throughout the real estate process.

• Update and maintain CRM systems with accurate lead and client information.

• Track transaction progress, documentation, deadlines, and communications.

• Coordinate with vendors, agents, and service providers to ensure operational efficiency.

• Support process execution and ensure workflows are followed consistently.

✅ Qualifications & Skills

⭐ Must-Haves (Non-Negotiable):

• Experience: Minimum 3 years of experience in executive assistance or Real Estate Operations. Previous experience supporting a real estate business or transaction coordination team is required.

• Stability: Stable work history with a preference for candidates who have remained in previous roles for 2+ consecutive years. Demonstrated longevity is key.

• Communication: Strong verbal and written English communication skills; ability to handle client-facing communication professionally and confidently.

• Organization: High level of organization, attention to detail, and experience managing schedules, calendars, appointments, and multiple priorities simultaneously.

• Tech Savvy: Ability to quickly learn new tools and systems. Experience using Google Workspace and CRM systems.

• Remote Work: Experience working remotely with U.S.-based clients or companies.

• Critical Thinking: Strong problem-solving abilities and comfortable working in a fast-paced and dynamic environment.

🌟 Preferred / Nice-to-Haves:

• Experience with project management tools, automation tools, AI platforms, or process optimization.

• Experience using Notion, Metricool, or real estate-related CRMs.

• Leadership, coordination, or team management experience in previous roles.

• Experience supporting high-performing entrepreneurs or executives.

🧠 Personality Traits:

• Growth-minded, eager to continuously improve, and curious to learn new systems/workflows.

• Proactive and capable of taking ownership without constant supervision.

• Resourceful, solution-oriented, and highly accountable.

• Adaptable and comfortable handling changing priorities.

• Emotionally intelligent with strong interpersonal skills; able to receive feedback constructively.

• Reliable, dependable, and naturally organized with a strong sense of initiative.

🚀 Submit your application today and take the first step toward your next great opportunity!

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