This is a remote position.
About the Role
You will manage the day-to-day bookkeeping, accounts, payroll, administration, and crane safety compliance paperwork. Working remotely with the General Managers, you will ensure accurate records, timely payments, proper invoicing, and up-to-date compliance documents.
Key Responsibilities
Invoicing & Accounts Receivable
- Prepare and issue accurate Xero invoices based on crane hire dockets and timesheets.
- Check missing information and resolve discrepancies before invoicing.
- Follow up on overdue payments, record receipts, and maintain customer accounts.
Accounts Payable
- Record supplier bills and code expenses correctly.
- Prepare weekly payment runs for Director approval.
- Verify subcontractor ABN and GST details and reconcile supplier statements monthly.
Payroll
- Process weekly payroll in Xero using approved timesheets.
- Apply correct pay rates, overtime, allowances, and leave entitlements.
- Manage STP lodgements, superannuation, employee records, and payroll-related reports.
Reconciliations & Month-End
- Reconcile bank, credit card, fuel card, and finance accounts weekly.
- Complete month-end bookkeeping and reconciliations.
- Prepare monthly financial reports for the Directors.
Safety & Crane Compliance
- Upload and maintain crane, operator, and company compliance documents on client portals such as HammerTech.
- Track document expiry dates and follow up on renewals.
- Ensure all required documents are approved before cranes and operators arrive on site.
- Coordinate with the office, operators, and clients to resolve missing or rejected documents.
Administration
- Maintain organised digital records in Google Drive.
- Prepare quotes, letters, and other documents using templates.
- Update customer and supplier records and provide general administrative support.
Requirements
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At least 3 years of bookkeeping experience with Australian businesses.
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Strong experience with Xero, including invoicing, bills, bank reconciliations, and Australian payroll.
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Good knowledge of Australian payroll, including awards, STP, superannuation, GST, and BAS.
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Good written and spoken English, with confidence in calling Australian clients about overdue payments.
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Highly organised, detail-oriented, and able to check work and report issues early.
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Good skills in Excel, Spreadsheets, Outlook, and Word, with the ability to learn online systems and portals.
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
• Discipline and commitment to set working hours (strict shift times, not flexible)
• Use of time tracking software during work hours
• Active participation in team and client calls with your camera ON
• Consistent availability and responsiveness throughout your shift
• Treating this as a long-term, full-time job—not a side gig or freelance task
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
1. Monthly Salary: PHP 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
10 days annual leave credits
5 days of sick leave
5.HMO offered after 6-months' probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10.SHIFT TIMES: 4 AM to 1 PM Philippine time, Monday to Friday.
Salary: PHP35,000
