Administrative & Finance Manager / Project Manager

This is a remote position.

• Act as the primary local point of contact with Georgian partners, banks, service providers, and relevant authorities.
  
• Manage day-to-day communication and coordination with Georgian banks, including corporate accounts, payments, compliance requests, and operational matters.
  
• Prepare and submit payment orders in GEL and foreign currencies.
  
• Manage internet banking access, tokens, corporate cards, and related banking administration.
  
• Maintain relationships with bank business/relationship managers and resolve operational issues.
  
• Support corporate account opening, re-documentation, and periodic bank profile updates.
  
• Collect and coordinate apostilled, notarized, and certified corporate documents when required.
  
• Monitor account balances and proactively flag funding requirements to the Director.
  
• Represent the company before the Revenue Service (rs.ge), National Agency of Public Registry (NAPR), Public Service Hall, notaries, and other relevant authorities.
  
• Manage the company's rs.ge portal, including electronic invoices, waybills, filings, correspondence, and access rights.
  
• Coordinate monthly and annual tax-related filings with the external accounting firm.
  
• Support financial statement filing together with external accountants.
  
• Track regulatory and administrative deadlines and provide early warnings about potential compliance risks.
  
• Coordinate document notarization, apostille, legalization, and certified translation processes.
  
• Maintain accurate primary documentation for company transactions.
  
• Collect and organize supporting documents for transactions in an audit-ready format.
  
• Prepare monthly documentation packages for external accountants and respond to their requests.
  
• Maintain a structured digital document archive with consistent naming and folder organization.
  
• Act as the main point of contact for outsourced accountants, legal counsel, and other external providers.
  
• Brief external service providers on new transactions, contracts, and structural changes and communicate their recommendations to the Director.
  
• Review contracts from an administrative and payment perspective and escalate substantive legal matters to legal counsel.
  
• Maintain daily communication with the Director and provide clear, concise updates on ongoing matters.
  
• Represent the company in meetings when the Director cannot be physically present.
  
• Act under an authorized power of attorney within the relevant scope.
  
• Prepare briefing notes, presentations, reports, and other materials for the Director.
  
• Coordinate multiple administrative and operational projects and ensure tasks are completed on time.
  
• Take ownership of urgent operational matters and make informed decisions when management is working from another time zone.
  

Requirements

• 3+ years of experience in finance, financial administration, office management, business administration, project coordination, or a similar role.
  
• Hands-on experience working with Georgian banks, including corporate accounts, payments, and compliance requests.
  
• Practical experience working with Georgian government agencies, particularly the Revenue Service and NAPR.
  
• Confident use of the rs.ge system and familiarity with primary financial documentation.
  
• Strong organizational and coordination skills with the ability to manage multiple tasks and deadlines simultaneously.
  
• Excellent attention to detail and strong document-management skills.
  
• Ability to work independently and make sound decisions without constant supervision.
  
• Strong written and verbal communication skills.
  
• Fluent English, both written and spoken.
  
• Russian language skills are an advantage.
  
• Ability to work with external accountants, lawyers, banks, partners, and other stakeholders.
  
• Good understanding of confidentiality and responsible handling of financial and corporate information.
  
• Comfortable working remotely and coordinating with management across different time zones.
  
• Availability during standard working hours of 09:00–18:00, with flexibility and availability for urgent matters when required.