Executive Assistant with RE experience

About the job

Exciting Opportunity for an Executive Assistant with real estate experience!

Location: Remote, Work from Anywhere

Type: Full-Time.

About Us

Real Estate Company with a dynamic and rapidly growing real estate firm known for our creative solutions and dedication to client success. Were looking for a smart, detail-oriented, and driven Executive Assistant with real estate experience to support our executives with a range of tasks in accounting, marketing, HR, CRM, and IT. In this multifaceted role, you'll be a critical part of our team, enabling our executives to focus on high-level goals by handling essential administrative functions.

Job Overview

As our EA, youll become the backbone of our executive team, handling a range of responsibilities with efficiency and precision. Youll work independently, taking ownership of tasks and ensuring alignment with business priorities. Clear communication with our executives.

Key Responsibilities:

• Administrative Support: Perform data entry, process bank deposits, and manage a virtual mailbox system.
• Data Management: Ensure accurate data entry and organization in Salesforce and QuickBooks.
• Accounting Tasks: Assist with payment processing, basic QuickBooks entries, and bank deposits.
• Virtual Mailbox: Monitor, organize, and process virtual mail and bills.
• Travel Arrangements: Help with booking and itineraries, especially for Damon, our frequent traveler.
• Calendar Management: Oversee executive calendars, prioritize meetings, and ensure alignment with business goals.
• Execute and optimize: Identify and address issues proactively to maintain accuracy and efficiency.

Required Skills and Qualifications

• Experience: Minimum of 2 years in administrative or assistant roles.
• Technical Proficiency: Skilled in Salesforce, QuickBooks, and Excel.
• Attention to Detail: High accuracy in work, with a meticulous approach to data and task management.
• Communication Skills: Strong written and verbal communication, especially for collaboration with Paul.
• Organizational Skills: Ability to handle diverse tasks, organize effectively, and streamline operations.
• Self-Sufficiency: Comfortable working independently in a remote setting, with strong task ownership.

Preferred Skills

• Remote Work Experience: Familiarity with remote team dynamics.
• Industry Experience: Background in real estate is a must.
• Time Management: Familiarity with Hubstaff for time tracking is advantageous, though not required.

Candidate Profile

We are looking for a seasoned professional who is comfortable handling a diverse range of tasks and exhibits a keen willingness to learn. Strong attention to detail is crucial, as is a driven attitude. Age is not a factor if youre dedicated, capable, and ready to grow with us.

Compensation and Schedule

• Hourly Rate: $6-10 USD, depending on experience and skills, with flexibility for exceptional candidates.
• Growth Opportunities: Potential for advancement as our firm grows.
• Work Schedule: Monday through Friday.

Be Part of a Growing Team!

If youre a proactive, detail-oriented EA ready to contribute to our real estate success story, wed love to hear from you!