AR/AP Specialist

ABOUT INSPECTED

Inspected is a tech-enabled remote inspections and permitting platform changing how permitting gets done. We are a fast-growing company building modern tools and processes from the ground up — including our new Permitting division — and this role sits right at the center of that mission.

POSITION SUMMARY

The AR/AP Specialist owns Inspected's accounts receivable and accounts payable functions end to end, with particular focus on the company's new Permitting division. This role is the primary owner of AR collections for our contractor clients — keeping invoicing accurate, aging current, and cash coming in on schedule — while also managing timely, accurate payables. The right person is a hands-on relationship-builder who is just as comfortable running a collections call with a contractor client as they are reconciling GL accounts.

WHAT YOU'LL DO

• Own end-to-end accounts receivable and accounts payable processes across Inspected, including invoicing, collections, and vendor disbursements.
• Serve as the primary owner of AR collections for the Permitting division, collaborating directly with contractor clients to resolve payment issues and keep balances current.
• Monitor AR aging reports and proactively follow up on overdue contractor accounts.
• Review, approve, and process vendor invoices, ensuring accurate and timely AP disbursements.
• Reconcile Permitting AR and Permitting AP subledgers to the general ledger on a monthly basis.
• Partner with Permitting division leadership to align billing practices and payment terms with how contractor engagements work.
• Establish and enforce credit and collections policies for contractor clients, including escalation paths for past-due accounts.
• Identify and implement process improvements and automation to streamline AR/AP workflows as the company scales.
• Maintain accurate, up-to-date customer and vendor records within accounting systems.
• Partner with Compliance and Finance/Accounting leadership on collections escalations or payment disputes as needed.

WHAT YOU BRING

• Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of experience managing AR/AP functions, ideally within construction, permitting, or professional services.
• Proven track record of successfully managing collections with commercial or contractor clients.
• Strong understanding of GAAP, invoicing practices, and account reconciliation.
• Experience with accounting/ERP systems (e.g., QuickBooks, NetSuite, Sage Intacct or similar).
• Excellent negotiation and relationship-management skills, with the ability to have direct, firm, and professional collections conversations.
• Highly organized and detail-oriented, with the ability to manage multiple accounts and deadlines simultaneously.
• Strong analytical and Excel skills.
• Comfortable working cross-functionally with Permitting, Compliance, and executive leadership.
• Self-starter who works well independently and can bring structure to a growing finance function.

WHY JOIN INSPECTED

• Own and shape a critical Accounting function as Inspected's Permitting division scales.
• A collaborative, fast-moving culture where good ideas get heard, regardless of title.
• Real opportunity for growth as the company and Finance/Accounting team scale.

SUPERVISORY RESPONSIBILITIES

This position does not have any direct reports at this time, but may oversee AR/AP support staff as the Permitting division and finance team grow.

TRAVEL

This position may require up to 5% travel.