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Real Estate Sales Admin Assistant

C9 Teams

Role overview

Qualifications

  • Previous experience as a Virtual Assistant, preferably within the Real Estate industry
  • An exceptionally energetic, positive, and bubbly personality with a 'can-do' attitude
  • Stellar verbal and written English communication skills
  • Familiarity with real estate CRMs and project management tools

Responsibilities

  • Assist with CRM data entry, updating client profiles, and tracking pipeline stages
  • Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients
  • Organize schedules, set reminders, and manage inbox triage
  • Prepare real estate documentation, coordinate meeting agendas, and handle general data entry

Key facts

Hard skills

Lead Generation Real Estate Development Digital Marketing Task Management Organizational Structure

Other skills

  • Technical Acumen
  • Communication

About the company

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C9 Teams

Company details

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Job description

This is a remote position.

We are seeking an enthusiastic, high-energy, and detail-oriented Assistant to join our dynamic real estate team in a unique split role. In this position, you will divide your time supporting our Business Development Manager (BDM) and our Operations/Executive Lead. 

The ideal candidate possesses a vibrant, "bubbly" personality, thrives in a fast-paced environment, and can seamlessly switch gears between lead generation support and administrative operations. 



Requirements

RESPONSIBILITIES

Supporting the Business Development Manager (BDM):
  • Lead Management: Assist with CRM data entry, updating client profiles, and tracking pipeline stages.
  • Outreach Support: Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients.
  • Marketing Coordination: Assist in organizing digital marketing materials, social media scheduling, and email newsletters to nurture the BDM’s database.


Supporting the Operations Lead:
  • Calendar & Email Management: Organize schedules, set reminders, and manage inbox triage to ensure no critical tasks slip through the cracks.
  • Administrative Support: Prepare real estate documentation, coordinate meeting agendas, and handle general data entry.
  • Client Relations: Act as a warm and welcoming point of contact via email or phone for clients, tenants, and vendors.

Key Requirements & Qualifications

  • Experience: Previous experience as a Virtual Assistant, preferably within the Real Estate industry (Property Management or Sales support is a major plus).
  • Personality Fit: An exceptionally energetic, positive, and bubbly personality with a "can-do" attitude.
  • Communication: Stellar verbal and written English communication skills.
  • Tech Savvy: Familiarity with real estate CRMs (e.g., Rex, PropertyMe, Vault, or similar), Project Management tools (Asana, Trello), and the Google Workspace / Microsoft 365 suite.
  • Task Management: Strong organizational skills with the ability to manage competing priorities from two different managers.

What We Offer

  • A supportive, vibrant, and collaborative team culture.
  • 100% remote working arrangement.
  • Standard business hours (to be aligned with the client's timezone).
  • 15 days holiday per year.
  • Competitive company perks.

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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