oordinator of Special Programs
Position Summary
The Coordinator of Special Programs provides leadership, coordination, and oversight for student engagement and specialized instructional programs across the charter school network. This position is responsible for ensuring assigned programs are implemented with fidelity, comply with all applicable laws and regulations, and support positive student outcomes through effective systems, collaboration, and continuous improvement.
During the first year, the Coordinator's primary responsibilities will focus on:
- Short-Term Independent Study (STIS)
- Long-Term Independent Study (LTIS)
- Attendance Recovery Programs
- Monitoring chronic absenteeism and developing intervention plans to improve student attendance
As the needs of the organization evolve, the specific programs and initiatives assigned to this position may change in future years. The Coordinator will provide leadership and oversight for other student support, instructional, compliance, or special programs as assigned by the CEO or designee.
Essential Duties and Responsibilities
Program Coordination and Leadership
- Coordinate the implementation, oversight, and continuous improvement of assigned special programs across the charter school network.
- Develop standardized procedures, guidance documents, and implementation plans to ensure consistency across school sites.
- Monitor program effectiveness using data and recommend improvements to increase student success and operational efficiency.
- Collaborate with school administrators and department leaders to ensure successful implementation of assigned initiatives.
- Stay informed of changes in state and federal laws, regulations, and best practices related to assigned programs.
Independent Study Coordination (Year One Primary Assignment)
- Develop and oversee consistent network-wide procedures for Short-Term Independent Study and Long-Term Independent Study.
- Ensure all Independent Study programs comply with California Education Code, charter requirements, and organizational policies.
- Coordinate enrollment, instructional plans, attendance accounting, required documentation, and record maintenance.
- Monitor timelines, teacher interactions, assignment completion, and student progress.
- Conduct periodic compliance reviews and audits.
- Provide training and technical assistance to administrators, teachers, and support staff.
Attendance Recovery Programs (Year One Primary Assignment)
- Coordinate the planning, implementation, and evaluation of attendance recovery opportunities for eligible students.
- Develop systems that support instructional recovery while maintaining compliance with applicable regulations.
- Monitor participation, completion rates, and program outcomes.
- Collaborate with school staff to identify eligible students and ensure timely intervention.
Chronic Absenteeism Prevention (Year One Primary Assignment)
- Monitor attendance data across all schools to identify trends and students at risk of chronic absenteeism.
- Develop network-wide systems for early identification and intervention.
- Partner with principals, counselors, and attendance teams to develop attendance improvement plans.
- Support implementation of Multi-Tiered Systems of Support (MTSS) related to attendance and student engagement.
- Coordinate family outreach and community-based interventions designed to improve attendance.
- Prepare reports, dashboards, and recommendations for organizational leadership.
Compliance and Continuous Improvement
- Ensure assigned programs comply with all applicable federal, state, charter, and organizational requirements.
- Maintain accurate records and prepare documentation for audits and state reporting.
- Develop recommendations to improve operational effectiveness and student outcomes.
- Assist in developing policies and procedures related to assigned programs.
Collaboration and Professional Learning
- Serve as a resource to school leaders regarding assigned programs.
- Plan and facilitate professional development for certificated and classified staff.
- Collaborate with Pupil Services, Special Education, Expanded Learning, Curriculum and Instruction, IT, Arts, and school leadership teams.
- Foster positive partnerships with students, families, and community organizations.
Data Analysis and Reporting
- Analyze student participation, attendance, and program performance data.
- Develop reports and dashboards for school and organizational leadership.
- Establish measurable goals for assigned programs and monitor progress throughout the year.
- Use data to recommend evidence-based improvements and interventions.
Other Duties
- Assume leadership for additional special programs, initiatives, or organizational priorities as assigned.
- Perform other duties consistent with the scope and responsibilities of the position
