Essential Functions
Note: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.
- Oversees the performance management and daily operations of Network AP Specialists and/or Clerks, including onboarding, training, coaching, performance evaluations, and ongoing supervision to ensure accuracy, productivity, and compliance with departmental standards and procedures.
- Manages the accounts payable cycle for the Accounts Payable Network team from vendor setup through payment. Performs month-end close responsibilities including identification and evaluation of necessary accruals and account reconciliations.
- Vendor management responsibilities include the onboarding and maintenance of vendor accounts, ensuring accurate vendor setup and documentation, and fostering effective vendor relationships to support timely issue resolution, compliance, and operational efficiency.
- Ensures invoices are processed accurately and within established timelines while maintaining oversight of departmental procedures, internal controls, and compliance with current processes and standards.
- Regularly receives and processes non-contracted provider invoices (paper claims) by verifying pricing per agreements and ensuring timely payment to the vendor.
- Manages the accurate and timely import of contracted network provider statements and intercompany statements into the accounting system, ensuring data integrity, proper reconciliation, and compliance with established accounting procedures.
- Evaluates and improves existing processes through the assessment of workflows, identification of operational inefficiencies, and optimization of technology utilization to enhance accuracy, productivity, and overall departmental performance.
- Coordinates the accurate and timely preparation, completion, and filing of year-end 1099 documentation for Network providers in compliance with applicable regulatory and reporting requirements.
- As needed, acts as a resource for accounts payable staff by providing training, education, and responding to accounts payable or process related questions.
- Builds and maintains relationships with employees, vendors, and customers and communicates timely and professionally with various departments and external parties/providers regarding Accounts Payable issues.
Marginal or Additional Functions
- Participates in on-going staff meetings, training activities and continuing education to maintain relevant understanding and knowledge of business operations, related procedures and processes.
- Performs other duties as assigned or apparent.
Supervisory and Managerial Responsibility
- This position entails direct supervisory and managerial responsibility.
Knowledge, Skills & Abilities
Education, Licensure or Certification:
- A thorough knowledge and understanding of finance and accounting as normally obtained through the completion of a bachelor’s degree in finance or accounting or equivalent work experience.
Work Experience or Related Experience:
- Five to seven years’ experience in an Accounting or Accounts Payable role
- Minimum one to three years’ experience leading others
- Strong communication skills (verbal and written)
- Must be able to maintain good relations with vendors and branches
- Self-motivated team player with an ability to effectively interact with individuals at all levels
Specialized Knowledge, Skills & Abilities:
- Ability to work accurately and efficiently
- Excellent analytical skills to review data, identify trends, correlate information, and provide a summary of findings
- Detail-oriented, ability to prioritize, multi-task and adhere to tight timelines
- Ability to work flexible hours as needed, including overtime
- Excellent customer service skills
- Intermediate to advanced Excel skills (i.e., generating pivot tables, Vlookups and writing formulas)
- A good understanding of the operations of the durable medical equipment industry post-acute, Managed Care industry. The ability to maintain confidentiality of patient information and follow standard operating procedures with regard to patient data to ensure compliance with HIPAA is required
- Working knowledge of a PC, business and communications software (MS Office) and web-based tools are required
- Must have the ability to work effectively in a fast paced team environment
Travel Requirements and Conditions
- Travel is generally not required.
Work Environment, Conditions and Demands
- Work is performed in an office or virtual environment.
Physical Requirements and Demands
Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described.
- Regular eye-hand coordination and manual dexterity is required to operate office equipment
