Position : Senior Bookkeeper (Australian Construction Experience Essential)
Salary : Php 50,000 - Php 75,000 per month
Working Hours & Conditions : AU Working Hours and Holidays
OVERVIEW:
We are seeking an experienced Senior Bookkeeper to support a growing Australian construction business. This is not a standard bookkeeping role—you will be responsible for managing subcontractor accounts, contract reconciliations, Purchase Orders, progress claims, and payment schedules while working closely with Project Managers and the Commercial Manager.
You will play a key role in ensuring supplier payments are accurate, compliant with Australian Security of Payment legislation, and supported by complete commercial documentation.
RESPONSIBILITIES:
Contract & Purchase Order Management
- Maintain live Contract Reconciliation Sheets for every Purchase Order
- Ensure all Purchase Orders include complete contract breakdowns
- Obtain missing contract documentation from subcontractors where required
- Maintain accurate records of:
○ Approved contract values
○ Variations
○ Retentions
○ Back charges
○ Previous claims
○ Outstanding balances
Invoice Review & Commercial Reconciliation
- Review all supplier and subcontractor invoices against approved Purchase Orders
- Verify invoices align with approved contract values and project budgets
- Identify discrepancies, duplicate claims and incorrect billing
- Reconcile subcontractor claims against approved variations and retention balances
- Ensure commercial records remain accurate and up to date
Payment Schedule Administration
- Prepare Payment Schedules in accordance with Australian Security of Payment
- requirements
- Draft deductions and supporting commentary where claims are disputed
- Liaise with the Commercial Manager for approval prior to issue
- Ensure all Payment Schedules are issued within statutory timeframes
Project Manager Coordination
- Send invoices to Site Managers for approval
- Monitor outstanding approvals daily
- Follow up Project Managers to ensure payment deadlines are achieved
- Escalate overdue approvals to management
- Record all approval comments within reconciliation schedules
Accounts & Bookkeeping
- Process supplier invoices
- Maintain Accounts Payable records
- Perform supplier reconciliations
- Assist with month-end reporting
- Support BAS preparation
- Maintain accurate financial records in Xero
- Assist with cash flow forecasting relating to subcontractor payments
Requirements
- Minimum 5 years' bookkeeping or accounts experience
- Minimum 3 years supporting an Australian construction, building, civil, fit-out or trade business
- Strong understanding of Australian bookkeeping practices and GST
- Experience working with Purchase Orders, subcontractor invoices and supplier reconciliations
- Experience managing progress claims, variations and retention schedules
- Excellent written and verbal English
- Advanced Microsoft Excel skills (Pivot Tables, XLOOKUP, SUMIFS, reconciliation reports)
- Advanced experience using Xero
- Experience communicating directly with Australian Project Managers, Site Managers and subcontractors
Highly Regarded
- Experience preparing Payment Schedules under Australian Security of Payment (SOPA) legislation
- Experience using construction software such as Procore, Buildxact, Simpro,
- WorkflowMax, Aroflo or similar
- Experience supporting multiple active construction projects simultaneously
