Manager, Accounts Receivable

Summary:

Depending on the services offered, the Manager, Accounts Receivable may be responsible for overseeing the hospital’s entire accounts receivable (A/R) operations, ensuring efficient billing, collections, and reimbursement processes, or may be responsible for a portion of the A/R in a cash acceleration or an A/R wind down project.  Regardless, the position is responsible for optimizing revenue cycle performance and maximizing cash while maintaining compliance with healthcare regulations and payer requirements. The Manager will lead a team of A/R specialists and work collaboratively with other departments to improve cash flow, reduce denials, and enhance financial performance.

Duties and Responsibilities:

• Manage the day-to-day activities of the staff supervised on site or remotely for a client hospital.

• Focus the team’s efforts and ensure diligent team follow-up are crucial to this position.

• Leadership capabilities such as answering relevant questions, setting goals, allocation of resources, monitoring, trending of AR and staff accountability are essential.

• Hands-on training of staff is a key element of this role. Monitor the status of outstanding patient accounts, identifying and resolving billing errors and claim denials. Conduct weekly team meetings driving revenue cycle performance needs and continued training, maintain and track SOP’s and process improvement processes.

• Conduct thorough reviews of patient accounts to ensure accuracy of billing codes, patient demographics, and insurance information. 

• Implement strategies to improve collection rates and reduce outstanding accounts receivable. Follow up on complex payer trends, communicate with Management the volume and specific issue along with researched payer specific guidelines.

• Generate regular reports on team performance, including key metrics performance, data to identify potential issues and develop solutions to improve efficiency and revenue cycle management working with Management and escalate trends to Management.

• Mentor and monitor team performance against key metrics goals and monthly collection goals, reduced denials, and productivity met 95% or better. 

• Identify areas for improvement and implement action plan to resolve payer and denial challenges. 

• Provides information regarding patient accounts in response to inquiries, safeguarding confidential information in verbal replies and correspondence.

• Overseeing daily billing and collections for all AR financial classes (Medicare, Medicaid, Worker’s Compensation, BCBS, HMOs/PPOs, commercial insurance, self pays, etc.)

• Interprets and follows up on contracts with insurance companies pertaining to rates, discounts and filing instructions. Proper utilization of federal and state credit collection regulations and guidelines

• Properly handles HR related issues including but not limited to new hire orientation, staffing coverage, time off approvals, timecards, counseling/discipline, and evaluations. Monitor staff productivity

• Coordinates agenda(s), presents findings on all scheduled conference calls Demonstrated level of analytical ability required to research/review patient accounts. Prepare and timely submit all Company and client required reports

Knowledge, Skills, and Abilities:

• Ability to read and write to perform calculations, prepare reports with supporting documentation. Being hands-on with day-to-day activities which may include all PFS areas of the revenue cycle. Demonstrates understanding of the entire revenue cycle. Assists with problem solving, inquiries, and customer interaction

• Understands relevant RCM KPIs to analyze and plan strategies to increase cash and reduce AR and AR concepts. An understanding of hospital, clinic, and Business Office Operations. 

• Proficiency in billing software, electronic health records systems, and data analysis tools. Expert level billing and/or collections with Medicare, Medicaid, commercial and/or self-pay. Ability to motivate the team, delegate tasks effectively, and promote collaboration. Excellent verbal and written communication skills to interact with patients, insurance companies, and internal stakeholders.  

Work Experience, Education, and Certifications:

• Minimum five (5) years of general hospital business office billing and collections experience, with at least 2 years of Manager level experience

• A proficient understanding of medical office or medical terminology training. A high level of professionalism displayed by appearance and conduct. Understand critical access hospital business office operations.

• Strong analytical skills to identify and resolve complex billing issues Note: Specific job responsibilities may vary depending on the size and type of healthcare facility, as well as the complexity of their billing operations.

• High school diploma or equivalent; additional training in medical billing or healthcare administration is a plus.

Working Conditions and Physical Requirements:

Manual dexterity to enter data into and retrieve data from computer. Ability to communicate verbally and in writing. Ability to sit for long periods of time. Ability to move moderately heavy objects (e.g., manuals, boxes of supplies, and light equipment).

70-80% travel to client site(s) required.