Role overview

Qualifications

Must possess an active public trust clearance
A Bachelor’s degree in Business Administration, Management, Operations Management, Public Administration, Finance, or a related field is required
Minimum 4 years of relevant experience is required
Strong knowledge of business operations and process management

Responsibilities

Apply expertise in strategic planning, operational execution, and business process management
Support policy coordination, interpretation, and dissemination across the organization
Manage tasking, information flow, and operational activities, including facility and space management
Develop and maintain effective communication channels for internal and external stakeholders

Key facts

Remote from: Anywhere
Full time
Mid-level (2-5 years)
Operations Specialist
English

Hard skills

Management Reporting Operationalization Performance Analytics Stakeholder Communications Online Communication Federal Acquisition Regulation Defense Procurement And Acquisition Military Skills

Other skills

Strategic Planning
Organizational Skills
Multitasking
Non-Verbal Communication

About the company

VivSoft

Company details

Links

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Job description

Job Title: Business Operations Specialist
Location: Remote
Clearance Required: Public Trust Clearance
Position Type: Full-Time

About the company:
At VivSoft, we aim to solve complex federal problems using emerging and open technologies in a collaborative and rewarding environment. VivSoft is a diverse team of strategists, engineers, designers, and creators experienced in building high-performance, effective software, with a focus on impactful organisational design and software delivery dynamics. We build secure Software Factories based on DoD reference designs and NIST Frameworks for Cloud and DevSecOps. These factories deliver AI/ML Applications, Data Science Platforms, Blockchain and Microservices for DoD, Healthcare and Civilian Agencies

Job Summary:
The Business Operations Specialist supports organizational effectiveness by managing strategic and operational planning, business processes, and internal operations. This role involves coordinating policies, enhancing stakeholder communication, tracking performance metrics, and producing executive-level reports. The ideal candidate will possess strong analytical, organisational, and communication skills and the ability to support mission-driven objectives in a structured environment.

Key Responsibilities:

Apply expertise in strategic planning, operational execution, and business process management.
Support policy coordination, interpretation, and dissemination across the organization.
Manage tasking, information flow, and operational activities, including facility and space management.
Develop and maintain effective communication channels for internal and external stakeholders.
Plan, implement, monitor, and evaluate organizational goals and performance metrics.
Forecast progress and provide reports and insights on organizational performance.
Produce, maintain, and publish executive-level reports, presentations, and publications.
Ensure accurate and timely communication of business operations information.

Skills & Qualifications Required:

Must possess an active public trust clearance
A Bachelor’s degree in Business Administration, Management, Operations Management, Public Administration, Finance, or a related field is required
Minimum 4 years of relevant experience is required.
Strong knowledge of business operations and process management
Experience in strategic planning, performance tracking, and reporting
Ability to develop and manage stakeholder communications
Proficiency in data analysis and executive reporting
Excellent organizational, multitasking, and coordination abilities
Strong verbal and written communication skills

Preferred Skills:

Knowledge of Federal and DoD acquisition procedures
Experience working in government or defence-related environments

Benefits: 

Comprehensive Medical, Dental, and Vision Plans (Healthcare benefits are 100% employer-paid for employees only) 
Life Insurance 
Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays) 
401K Retirement Plan with employer match 
Professional Development Training Reimbursement.

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