Admin Logistics Coordinator (RJ0714PT) at There is Talent

Admin Logistics Coordinator

Location: Remote (LATAM)
Schedule: Part-time | 40 hours per month
Preferred Hours: Task-based / Flexible
Time Zone: Eastern Time

About the Role

We are seeking an organized and detail-oriented Administrative Specialist to support a SaaS platform dedicated to government contractors. This role is vital for managing the logistics behind our conference and event presence while ensuring all administrative workflows remain seamless.

In this position, you will act as a primary support pillar for our operations, handling everything from procurement quotes to the coordination of conference materials. Because we operate within the government contracting space, the ideal candidate must be reliable and capable of working within established security constraints.

Key Responsibilities

• Event & Conference Logistics: Manage the end-to-end logistics for industry events, including booking conferences and purchasing tickets.
• Shipping & Material Management: Oversee the logistics of shipping conference materials via FedEx, ensuring items arrive on time.
• Procurement & Quotes: Proactively reach out to vendors to gather quotes for services and equipment as needed.
• Administrative Support: Execute ad hoc administrative tasks to support a team of approximately 20 members.
• Digital Coordination: Utilize Slack for team communication and Google Workspace for document management and scheduling.
• Financial Administration: Assist with booking tasks and managing logistics through platforms like Mercury and various booking websites.

Requirements

• Professional Experience: Proven background in administrative support or logistics coordination within a fast-paced environment.
• Technical Proficiency: Comfortable working within Slack, Google Workspace, and online booking platforms.
• Reliability & Security: Must be able to align with government security constraints and pass comprehensive background and police checks.
• Organizational Excellence: Exceptional attention to detail, specifically when managing shipping schedules and event deadlines.

Attributes

• Detail-Oriented: You take pride in the precision of your logistics planning and data entry.
• Flexible & Adaptable: You excel in a task-based environment where priorities may shift based on the event calendar.
• Security-Conscious: You understand the importance of following strict protocols when handling tasks related to government contractors.