Operations Administrator

Praetorian Power Protection is a trusted provider of electrical testing, maintenance, and commissioning services, delivering high-quality solutions to ensure electrical systems perform safely and efficiently. As a NETA-accredited firm, we specialize in performing electrical testing, inspections, and preventative maintenance to ensure compliance with industry standards and codes. 

We are seeking a detail-oriented and highly organized Operations Administrator to join our team. The ideal candidate will support day-to-day administrative functions, streamline processes, and contribute to the smooth operation of our electrical testing and maintenance services. 

Key Responsibilities: 

• Administrative Support: 

• Provide administrative support to the operations team, including scheduling, coordinating, and tracking electrical testing projects. 

• Maintain accurate records of service calls, test results, and maintenance activities. 

• Prepare and update job documentation, reports, and project files for clients and team members. 

• Compliance & Reporting: 

• Insurance – Project COI’s for Clients, Vehicle and Business insurance, Insurance claims handling. 

• Business Licensing in multiple states, registering with state SOS and DOR departments for new states 

• Compile and generate reports for clients, including test results, service summaries, and recommendations. 

• Communication & Client Relations: 

• Serve as a liaison between clients, field technicians, and management to ensure clear communication and efficient project execution. 

• Address client inquiries, follow up on project statuses, and resolve any issues that may arise. 

• Data Entry & Recordkeeping: 

• Input data related to jobs, projects, and maintenance into the company’s database and software systems. 

• Maintain up-to-date, accurate records of completed projects and service history. 

• General Office Administration: 

• Assist with invoicing and billing, ensuring all project costs are recorded and accurate. 

Qualifications & Requirements: 

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in business administration, operations management, or related field preferred. 

• Experience: 

• At least 2 years of experience in an administrative or operations support role, preferably within the electrical, construction, or technical services industry. 

• Experience working with a NETA testing firm is a plus. 

• Skills: 

• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously. 

• Excellent communication skills, both written and verbal. 

• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with project management or CRM software. 

• Attention to detail and accuracy in recordkeeping and reporting. 

• Ability to work independently as well as part of a team. 

• Strong problem-solving skills and ability to adapt to changing priorities. 

Benefits: 

• Hourly rate - $27 - $30 

• Health, dental, and vision insurance 

• Paid time off and holidays 

• 401(k) retirement plan 

• Opportunities for professional development and growth within a NETA-accredited company. 

If you have an interest in learning more, send a copy of your resume to resumes@praetorianpower.com.