Travel Operations Coordinator (Part Time, After-Hours)

Program Productions is a tech-enabled human capital company, specializing in event labor management. In coordination with its parent company, Finley Road Partners, Program Productions provides specialized administrative, human resources, event labor management, and related employer services for a variety of clients. With local expertise and national reach, we have the industry’s most comprehensive database of technicians, and the country’s best crewing managers located on the ground in local markets throughout North America. We’re the Employer-of-Choice for field technicians across the U.S. and Canada.

Job Summary: 

We’re seeking a Travel Operations Coordinator to join our Operations team. In this role, you’ll coordinate all travel logistics for technicians working on live events and corporate staff. Your responsibilities will include booking and tracking travel, managing travel budgets, and collaborating closely with our Operations teams to ensure smooth execution of travel plans.

This is a remote, part-time, after-hours position that requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving. You’ll be a key player in making sure all event travel runs seamlessly from start to finish.

This position guarantees a minimum of 15 hours per week, with an expectation of 15-25 hours, depending on volume. During periods of high-volume, hours may increase when agreed to by the Company and the Employee.  

Responsibilities:

• Travel Coordination: Book flights, hotels, rental cars, and rail for technicians and corporate staff.
• Collaboration: Work with internal teams and technicians to understand travel needs, budgets, and schedules.
• Tracking: Maintain a travel tracker and log itineraries in systems like ProCrewz
• Budget Management: Create and monitor travel budgets, ensuring costs stay on track.
• Process Improvement: Work to develop new travel policies and procedures.
• On-Call Support: Be part of an on-call rotation to handle after-hours travel issues.
• Profile Management: Set up and maintain traveler profiles across systems.
• Unused Tickets & Credits: Monitor and redeem unused airline tickets, miles, and credits.

• Education/Experience: Bachelor’s degree or equivalent work experience. 3+ years of experience in live event travel management is preferred.
• Skills: Strong organizational, leadership, and communication skills. Experience with travel logistics and event planning is key.
• Tech-Savvy: Proficient in Microsoft Office and Google Suite; Salesforce knowledge is a plus.
• Problem-Solving: Ability to think on your feet and quickly address any travel-related issues.
• Self-Starter: Capable of working independently while being part of a remote team.

Why Join Us?

• Be part of a leading company in the live event industry.
• Work remotely with a flexible schedule.
• Collaborate with a dynamic team of professionals.
• Contribute to the success of high-profile events across North America

The US hourly range for this part-time position is $20-25/hour. This position is not eligible for stocks and/or stock options. Our salary ranges are determined by role, level, and location. The compensation information displayed on each job posting reflects the range for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.  

Finley Road Partners LLC is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by law. If you are unable to use our online application process due to an impairment or disability, please contact hr@programproductions.com.

We participate in E-Verify. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on the ‘E-Verify’ logo.