Senior Greenhouse Implementation Consultant

About the Role 

We are seeking an experienced Senior Greenhouse Implementation Consultant (1099 Contractor) to lead the implementation of Greenhouse across our global Talent Acquisition organization. You will serve as the technical implementation lead, partnering closely with Talent Acquisition Operations, HRIS, Greenhouse Professional Services, IT, Legal, Compliance, and third-party vendors to successfully deliver Greenhouse while ensuring hiring continues without interruption. This is a high-ownership, hands-on implementation role requiring deep Greenhouse expertise, strong technical knowledge, and exceptional project management skills. You will own the technical execution of the implementation, including system configuration, data migration, integrations, testing, go-live readiness, and Hypercare, ensuring Greenhouse is implemented as a scalable, well-integrated solution that supports Talent Acquisition today while providing a strong foundation for future growth. The ideal candidate has successfully led many enterprise Greenhouse implementations, proactively identifies risks, makes thoughtful recommendations, and delivers scalable solutions that support long-term business growth. 

• Engagement Type: 1099 Independent Contractor 

• Duration: Approximately 22 weeks (approximately 275 hours) 

• Target Start: July 2026 

• Target Go-Live: November 3, 2026 

• Hypercare Through: December 2026
    

What You'll Be Doing 

Greenhouse Implementation 

• Lead the end-to-end implementation of Greenhouse across NinjaOne's global Talent Acquisition organization  

• Serve as the primary technical implementation lead, translating business requirements into scalable Greenhouse solutions while balancing recruiting best practices, long-term maintainability, and business needs.

• Partner with Talent Acquisition Operations, HRIS, Greenhouse Professional Services, IT, Legal, Compliance, and third-party vendors throughout the implementation  

• Proactively identify implementation risks, recommend solutions, and drive successful execution from planning through Hypercare  

System Configuration 

• Own all Greenhouse configuration outside the scope of Greenhouse Professional Services  

• Configure and optimize recruiting workflows, candidate stages, hiring plans, scorecards, interview kits, approvals, permissions, automation, email templates, careers pages, CRM settings, referrals, agencies, reporting, and recruiting administration  

• Recommend scalable configuration decisions that balance business requirements with Greenhouse best practices while minimizing unnecessary customization  

• Maintain system documentation and configuration standards throughout the implementation  

Data Migration 

• Develop and execute the migration strategy for candidate and requisition data from Jobvite and HireHive, ensuring data integrity and minimal disruption throughout the transition to Greenhouse

• Partner with Talent Acquisition Operations and HRIS to validate legacy recruiting data and support data mapping, transformation, import coordination, and post-migration quality assurance  

• Resolve data quality issues and ensure accurate migration with minimal disruption to recruiting operations  

Integrations & Technical Support 

• Partner with HRIS, IT, Greenhouse Professional Services, and third-party vendors to design, implement, validate, troubleshoot, and optimize integrations that support reliable end-to-end recruiting workflows

• Support integrations including Dayforce, Okta SSO, Microsoft 365, calendar services, email authentication, DocuSign, background screening providers, assessment platforms, job boards, APIs, webhooks, and middleware solutions  

• Validate end-to-end integration functionality and coordinate technical issue resolution throughout implementation  

Testing & Go-Live 

• Lead configuration testing, integration testing, User Acceptance Testing (UAT), regression testing, and production readiness activities  

• Develop testing scenarios that validate standard recruiting workflows and exception cases  

• Coordinate defect tracking, issue resolution, and validation prior to launch  

• Support implementation cutover, go-live activities, and Hypercare while ensuring a seamless transition from Jobvite to Greenhouse  

Change Management & Training 

• Partner with Talent Acquisition Operations to support organizational readiness, communications, training, and user adoption  

• Develop administrator documentation and support training for recruiters, coordinators, hiring managers, HR partners, and system administrators  

• Promote Greenhouse best practices that improve long-term adoption and system utilization  

Project Leadership & Documentation 

• Own implementation timelines, milestones, dependencies, risks, and project documentation  

• Coordinate implementation activities across Talent Acquisition Operations, HRIS, IT, Legal, Compliance, Greenhouse Professional Services, and third-party vendors  

• Document configuration decisions, governance, and system administration procedures  

• Deliver comprehensive knowledge transfer to Talent Acquisition Operations and HRIS to support long-term ownership  

• Additional duties as assigned  

About You 

• 8+ years of experience implementing HR systems or applicant tracking systems (ATS)  

• 5+ years of hands-on Greenhouse administration and implementation experience  

• Successfully led a minimum of two enterprise Greenhouse implementations from discovery through go-live  

• Experience serving as the technical lead for an enterprise ATS implementation involving multiple cross-functional stakeholders and external implementation partners  

• Strong understanding of enterprise recruiting operations and Talent Acquisition workflows  

• Experience migrating from Jobvite or another enterprise ATS preferred  

• Experience implementing HR technology integrations, including APIs, webhooks, middleware, SSO, and third-party recruiting platforms  

• Experience implementing ATS solutions that integrate with enterprise HRIS platforms such as Dayforce with a strong understanding of how recruiting data flows across interconnected systems

• Experience working with Greenhouse Professional Services and third-party implementation vendors preferred  

• Strong project management skills with the ability to manage multiple workstreams, identify implementation risks, and independently drive project execution  

• Excellent communication skills with the ability to communicate technical concepts effectively across technical and business audiences  

• Experience supporting global organizations and multi-region recruiting environments preferred  

• Ability to develop comprehensive documentation, governance, and knowledge transfer materials that support long-term system success  

• You align with our values of Curiosity, Integrity, Kindness, Humility, and Builders and are committed to creating an environment where those values flourish 

About Us  

NinjaOne unifies IT to simplify work for nearly 40,000 customers in 140+ countries.    

The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organizations give employees a great technology experience at work.   NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years. 

What You’ll Love  

We are a collaborative, kind, and curious community.    

Additional Information 

This position is NOT eligible for Visa sponsorship. 

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