Title: SharePoint Developer
Location: Remote, CA
Duration: 6 months
Job Description:
Client is seeking a leased employee resource to support Client's SharePoint Migration Project.
MIGRATION OF SHAREPOINT 2016 CONTENT:
The contractor shall also migrate a defined subset of SharePoint 2016 document libraries and content to OpenText Documentum D2 and SharePoint Online (Microsoft 365). Specific activities include:
• Analyze content targeted for D2 or SharePoint Online and assess compatibility with D2 or SharePoint Online capabilities, limits, and restrictions.
• Develop a migration plan for SharePoint content that addresses site structure, document library architecture, metadata schema, and permission model alignment.
• Execute migrations to OpenText Documentum D2 or SharePoint Online using an approved migration toolset, ensuring preservation of document metadata, version history (where supported), and folder structure.
• Validate migrated content for completeness, metadata accuracy, and correct permission assignment.
• Coordinate with Client's Microsoft 365 team for site provisioning, sensitivity label application, and governance alignment.
BUSINESS UNIT CONTENT REVIEW AND DISPOSITION:
Prior to or in parallel with migration activities, the contractor shall work with Client's business units to review existing SharePoint 2016 content and confirm disposition decisions. Activities include:
• Facilitate content review sessions or workshops with designated business unit representatives to review document inventories.
• Assist business units in identifying content that is no longer needed and can be decommissioned rather than migrated, in accordance with Client's records retention and disposition policies.
• Document content disposition decisions (migrate to Documentum, migrate to SharePoint Online, archive, or delete) in a Content Disposition Matrix.
• Provide business units with summary reports of content volumes, types, and recommended disposition for approval prior to migration execution.
SHAREPOINT 2013 WORKFLOW MIGRATION TO POWER AUTOMATE:
The contractor shall analyze, redesign, and recreate Client's existing SharePoint 2013 on-premises workflows in Microsoft Power Automate (cloud flows) within the SharePoint Online environment. Specific activities include:
• Conduct a full inventory and analysis of all existing SharePoint 2013 workflows, documenting workflow logic, trigger conditions, action sequences, conditional branches, notifications, approvals, and integration points.
• Produce a Workflow Analysis Report for each workflow identifying functional equivalency options in Power Automate, noting any feature gaps, limitations, or required design changes.
• Redesign and rebuild workflows in Power Automate, prioritizing functional equivalency while leveraging Power Automate's native connectors and modern capabilities where appropriate.
• Conduct unit testing of each Power Automate workflow to validate functional equivalency against the documented SharePoint 2013 workflow behavior.
• Facilitate user acceptance testing (UAT) with Client business unit representatives for each migrated workflow.
• Document all completed Power Automate workflows in a Workflow Documentation Package, including flow diagrams, trigger and action descriptions, and test results.
NEW POWER AUTOMATE WORKFLOW DEVELOPMENT:
The contractor may be engaged to assist in the creation of new Power Automate workflows within the SharePoint Online environment. Activities may include:
• Requirements gathering with Client's stakeholders to define workflow objectives, triggers, logic, and integration requirements.
• Design, development, and testing of new Power Automate flows.
• Documentation of new workflows per Client standards.
• Knowledge transfer to Client staff on new workflow design and maintenance.
VALIDATION AND QUALITY ASSURANCE:
The contractor shall maintain a comprehensive validation program throughout all migration and development activities, including:
• Develop and execute a Migration Validation Plan covering source-to-target reconciliation, metadata integrity checks, document rendering validation, permission verification, and workflow functional testing.
• Provide Client with validation reports after each migration phase, including pass/fail metrics, exception counts, and resolution status.
• Conduct a final post-migration validation pass prior to project closeout sign-off.
• Maintain a centralized Project Status Log and issue tracker accessible to the Client Project Manager throughout the engagement.
Mandatory Requirements:
• The contractor must have a minimum of five (5) years of work experience with SharePoint Online as well as Power Automate development.
• The contractor must have a minimum of five (5) years of experience delivering SharePoint migration projects for government, utilities, or enterprise organizations of comparable size and complexity.
• The contractor must have delivered at least three (3) completed migrations from SharePoint on-premises environments (SharePoint 2013, 2016, or 2019) within the past five (5) years. References must be available upon request.
• The contractor must have documented experience with SharePoint migration tools.
• The contractor must have a demonstrated track record of Power Automate workflow development and workflow migration from SharePoint 2013 on-premises workflows.
TECHNICAL REQUIREMENTS:
1. SHAREPOINT 2016 ENVIRONMENT KNOWLEDGE
• The contractor must demonstrate expertise in SharePoint 2016 on-premises architecture, including site collections, content databases, managed metadata services, content types, and list/library configuration.
2. MIGRATION TOOLS
• The contractor must demonstrate hands-on proficiency with SharePoint Migration tools.
3. SHAREPOINT ONLINE AND MICROSOFT 365
• The contractor must demonstrate proficiency with SharePoint Online architecture, including modern communication sites, team sites, document libraries, content types.
• The contractor must have experience working within Microsoft 365 governance frameworks, including sensitivity labels, retention policies, and coordinating with business units as required.
4. POWER AUTOMATE
• The contractor must demonstrate expertise in Microsoft Power Automate, including SharePoint-triggered cloud flows, approval workflows, scheduled flows, and HTTP connector integrations.
• The contractor must have direct experience analyzing and replicating SharePoint 2013 on-premises workflows (built using SharePoint Designer 2013) in Power Automate.
5. MIGRATION METHODOLOGY AND VALIDATION
• The contractor must follow a phased migration approach consisting of, at minimum: discovery and planning, test/pilot migration, business unit validation, production migration, and post-migration validation and closeout.
• The contractor must perform migration activities during approved maintenance windows or off-peak hours where migrations involve production SharePoint content databases or have potential performance impact on Client operations.
Desirable Qualifications:
• Strong communication and interpersonal skills.
• Strong developer skills to learn new tools and prior work experience in an agile environment.
• Working knowledge of SharePoint 2016 permissions inheritance models, broken permissions handling, and permission migration strategies.
• Experience with configuring migration tools transformation rules to map SharePoint columns, content types, and metadata to D2 Documentum attribute definitions.
• SharePoint Migration experience handling error recovery, including retry logic, exception handling, and manual remediation of failed migration objects.
• Demonstrate the capability to architect, develop, implement, and troubleshoot Power Automate flows that interact with SharePoint Online lists and libraries, including conditional logic flows that automate multi-step business processes, leveraging nested conditions and dynamic branching based on list/library metadata and user input.
• The contractor must demonstrate proficiency in advanced Power Automate constructs (such as parallel processing, nested expressions, and API calls), as well as in the configuration and management of SharePoint Online environments.
• Experience configuring appropriate error handling, run history retention, and alerts within delivered Power Automate flows.
• Experience migrating SharePoint 2013/2016 to SharePoint Subscription Edition.
• Experience using the migration tool FME "Migration-Center”
• Experience with OpenText Documentum D2.
Technical Evaluation Questionnaire:
1. Please walk me through your experience designing, building, and supporting Power Automate flows that integrate with SharePoint Online lists and libraries. In your response, describe your approach, tooling, and solutions for the following tasks. You are encouraged to use specific examples from your past projects to illustrate your methods and outcomes:
- Automating document approval workflows, including the use of conditional logic and multi-step routing.
- Integrating SharePoint with other Microsoft 365 applications (such as Teams or Outlook) using Power Automate connectors.
- Migrating or refactoring existing SharePoint Designer or classic workflows into Power Automate.
- Please detail any additional advanced Power Automate features or best practices you have leveraged to optimize or secure workflow automation in a SharePoint context.
(1.5-pages max response)
2. Please describe your experience managing SharePoint content migrations using a phased approach. In your response, please cover the following areas: Please provide examples from previous projects where possible to illustrate your approach.
- What platforms you have migrated to? SPSE, SPO, D2, etc.
- How you conduct and document each phase of migration.
- Methods you use to maintain comprehensive migration run logs.
- The validation steps you perform after migration.
(1-page max response)
