Looking for Philippines-based candidates
Job Role: Project Coordinator (Commercial Glazing and Windows)
Compensation range: $2,000 AUD - $2,500 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is a growing specialist contractor within the commercial construction sector, delivering high-performance exterior building solutions for complex developments. The business combines advanced engineering expertise, modern manufacturing practices, and a collaborative project approach to support clients from design through installation.
Known for its focus on quality, technical excellence, and dependable project execution, the company partners with builders, architects, and developers to deliver tailored solutions for large-scale commercial projects. As the business continues to expand, it is investing in skilled professionals who are passionate about innovation, precision, and delivering outstanding outcomes.
Role Overview: The Project Coordinator will work closely with the Project Manager, Operations Manager, Project Engineer, suppliers, contractors and client representatives to help keep multiple commercial glazing and window projects organised and moving.
This is not a basic administration role. The successful candidate must be able to read construction drawings, understand project documentation, communicate clearly with Australian suppliers and contractors, maintain accurate project records and follow up actions without waiting to be pushed.
The Project Coordinator will not replace the Project Manager. The role exists to make sure the Project Manager has accurate information, current registers, clear records, fast document processing and reliable follow-up support.
Key Responsibilities:
- Read and review construction drawings, architectural plans, elevations, window schedules, shop drawings, specifications and project documentation to understand the project scope and identify information that needs to be tracked or clarified.
- Maintain drawing registers, shop drawing registers, RFI registers, document registers, procurement trackers, delivery trackers, action registers, variation registers and project closeout trackers.
- Take detailed meeting minutes and convert discussions into clear action items, responsible persons, due dates and follow-up requirements.
- Follow up consultants, builders, suppliers, subcontractors and internal team members to make sure actions are completed on time and information is returned quickly.
- Prepare weekly project status reports that summarise progress, outstanding information, upcoming deadlines, risks, late actions and items requiring Project Manager attention.
- Draft professional emails to Australian suppliers, contractors, consultants and client representatives. Emails must be clear, accurate, polite and written in strong Australian business English.
- Call Australian suppliers, contractors and client representatives when required to clarify information, chase documents, confirm dates, request updates or support the Project Manager.
- Assist with procurement administration by tracking quotes, approvals, purchase orders, lead times, fabrication status, delivery dates and missing information.
- Assist with project documentation, including RFIs, transmittals, material submissions, sample submissions, operation and maintenance information, warranties, QA records, delivery dockets, site photos and defect closeout records.
- Maintain organised project folders and ensure documents are saved in the correct location using clear file naming and current revisions.
- Escalate issues early when drawings are inconsistent, approvals are late, suppliers are not responding, deliveries are at risk, or information is missing.
- Support the Project Manager with claim preparation, variation support and project records where required, while understanding that commercial decisions remain with the Australian management team.
Requirements
Required Skills and Qualifications:
- At least 3 years of experience in construction project coordination, construction administration, architecture, drafting support, subcontractor administration or a similar construction documentation role.
- Experience with Australian construction projects is strongly preferred. Experience with glazing, windows, aluminium, facade, shopfront, curtain wall, architectural metalwork or subcontractor trade packages is highly valued.
- The candidate must already understand construction drawings and project documentation. This role is not suitable for a general virtual assistant or executive assistant who needs to be trained from the beginning in construction documents.
- The candidate must be comfortable managing several active projects at once and must be able to maintain accuracy while working quickly.
- Excellent written and spoken English is essential. The role requires regular written communication and phone calls with Australian suppliers, contractors and client representatives.
- Strong ability to read architectural drawings, elevations, schedules, sections and specifications is essential.
- Confidence using Excel, Word and Bluebeam is essential. The candidate must be able to maintain trackers, registers, schedules, reports, markups and project records accurately.
- Strong attention to detail is essential. Small missed details can create procurement errors, site delays, rework and cost exposure.
- Strong follow-up discipline is essential. The candidate must be able to chase actions professionally and consistently until they are closed.
- Strong document control skills are essential. The candidate must be able to work with revisions, registers, file structures, naming conventions and document issue records.
- The candidate must be self-managed, reliable, commercially aware and able to work with limited supervision once the company process has been explained.
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
