Key Facts

Remote From:

Missouri (USA)

Category: Administrative Specialist

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Organizational Structure

Other Skills

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Scheduling
•
Time Management
•
Microsoft Excel
•
Microsoft Outlook
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Communication
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Multitasking
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Detail Oriented

Roles & Responsibilities

High School diploma/GED or 10 years of work experience
One year experience
Ability to use scheduling tools like QGenda, Excel, and Outlook

Requirements:

Creates schedules using established policies and procedures
Manages time out requests and float coverage
Utilizes automated technology to facilitate scheduling and improve efficiency
Manages and approves clinician requests for schedule changes

SSM Health

About SSM Health

SSM Health is a Catholic, not-for-profit health system serving the comprehensive health needs of communities across the Midwest through one of the largest integrated delivery systems in the nation.The organization’s 40,000 team members and more than 12,800 providers are committed to providing exceptional health care services and revealing God’s healing presence to everyone they serve. With care delivery sites in Illinois, Missouri, Oklahoma and Wisconsin, SSM Health includes 23 hospitals, more than 300 physician offices and other outpatient and virtual care services, 12 post-acute facilities, comprehensive home care and hospice services, a pharmacy benefit company, a health insurance company and an accountable care organization. It is one of the largest employers in every community it serves. An early adopter of the electronic health record (EHR), SSM Health is a national leader for the depth of its EHR integration.Our Mission: Through our exceptional health care services, we reveal the healing presence of God.Learn more about SSM Health here: http://www.ssmhealth.com/system/about-ssmVisit jobs.ssmhealth.com to fulfill your calling with SSM Health.

Company type: XLarge

Founded: 2018

Company size: 10001

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Job description

It's more than a career, it's a calling.

MO-REMOTE

Worker Type:

Regular

Job Highlights:

Join a high-impact team where you’ll play a critical role in keeping operations running smoothly by coordinating schedules, managing priorities, and supporting a fast-paced environment. This role is ideal for a highly organized, adaptable communicator who thrives on multitasking, is comfortable using tools like QGenda, Excel, and Outlook, and enjoys both collaborative onsite work and flexible remote opportunities—all while staying proactive, detail-oriented, and ahead of the needs of the team.

Schedule - three 12 hr shifts from 7pm to 7am

Job Summary:

Creates and coordinates clinical and frontline staff schedules using a web-based scheduling program to meet staffing needs based on patient census.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

Creates schedules using established policies and procedures. Publish schedules in advance according to set timelines.
Manages time out requests and float coverage. Approve, deny or wait list requests based on availability of coverage with Manager approval. Manage vacant duties through viewing and assigning open shifts. Assist manager in monitoring staff allowable time off balances.
Utilizes automated technology to facilitate scheduling and improve efficiency while maintaining positive customer satisfaction.
Responsible for managing schedule completeness and efficient timely communication to assure staff and manager compliance.
Manages and approves clinician requests for schedule changes affecting patient visits within department guidelines.
Performs other duties as assigned.

EDUCATION

High School diploma/GED or 10 years of work experience

EXPERIENCE

One year experience

PHYSICAL REQUIREMENTS

Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
Frequent keyboard use/data entry.
Occasional bending, stooping, kneeling, squatting, twisting and gripping.
Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
Rare climbing.

REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS

None

Department:

8726030033 Workforce Strategy and Operations

Work Shift:

Night Shift (United States of America)

Scheduled Weekly Hours:

Benefits:

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.

Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE).
Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.
Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

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SSM Health is an equal opportunity employer. SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, veteran status, or any other characteristic protected by applicable law. Click here to learn more.