Corporate Secretary (Remote)

Job brief

On behalf of our client, a leading business consulting firm, we are seeking a Corporate Secretary based in Malaysia. This role is ideal for an organized, detail-oriented professional with 2–3 years of experience who is eager to manage a Malaysian portfolio while developing cross-border compliance expertise.

In this role, you will handle day-to-day corporate secretarial operations, SSM lodgments, and statutory compliance for Malaysian entities. Additionally, you will support corporate secretarial work for Singapore companies, with comprehensive training and guidance provided by the team.

Responsibilities

Malaysia Corporate Secretarial Work

• Prepare and lodge statutory documents with the Companies Commission of Malaysia (SSM).
• Assist with company incorporations and statutory changes involving directors, shareholders, registered office addresses, constitutions, share capital, and other corporate matters.
• Prepare board resolutions, members' resolutions, meeting minutes, consent forms, and other corporate secretarial documentation.
• Maintain and update statutory registers, company records, minute books, and compliance documentation.
• Monitor filing deadlines and ensure timely submission of annual returns, statutory forms, and other required lodgments.
• Ensure compliance with the Companies Act 2016, SSM requirements, and applicable corporate regulations.
• Liaise with clients, directors, shareholders, auditors, tax agents, regulators, and other professional parties.
• Support due diligence exercises, document reviews, and company information extraction requests.

Singapore Corporate Secretarial Support

• Support the team with Singapore corporate secretarial operational matters.
• Assist in preparing standard corporate secretarial documents for Singapore entities.
• Maintain company records, statutory registers, and compliance trackers.
• Coordinate internal workflows relating to filings, resolutions, and compliance deadlines.
• Learn and apply Singapore corporate secretarial requirements under team supervision.
• Participate in training and development on Singapore corporate governance and compliance processes.

Administrative & Operational Support

• Maintain accurate records and organized filing systems.
• Track work progress, deadlines, and client deliverables.
• Support process improvements and standardization initiatives.
• Assist with ad hoc corporate secretarial and compliance-related assignments.

Requirements

• Diploma, Degree, or professional qualification in Corporate Administration, Business Administration, Law, Accounting, or a related field.
• Minimum 2–3 years of corporate secretarial experience in Malaysia.
• Hands-on experience with SSM lodgments and Malaysian statutory compliance matters.
• Good understanding of the Companies Act 2016 and common corporate secretarial procedures.
• Experience preparing resolutions, statutory forms, registers, and corporate records.
• Good command of written and spoken English.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines independently.
• Comfortable communicating with clients and professional service providers.
• Willingness to learn Singapore corporate secretarial requirements and practices.
• Based in Kuala Lumpur or Johor Bahru.

Salary

• Competitive salary ranging from RM4,000 to RM6,000 based on experience.