Vendor Feed Inventory Coordinator at OurAssistants

Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours

About Us

At OurAssistants, we connect property management and service-based businesses with highly skilled virtual professionals. We specialize in supporting accounting, operations, and back-office roles for U.S.-based clients while fostering a collaborative and growth-driven remote environment. Learn more at ourassistants.com.

We are looking for a detail-oriented Vendor Feed Inventory Coordinator to help keep our online product catalog accurate and up to date. This role is responsible for reviewing vendor product feeds, checking stock availability, and making sure products listed on our website reflect current vendor inventory.

The main priority is accuracy. If a product is out of stock, discontinued, unavailable, or showing incorrect information in a vendor feed, this person will either remove it from the website, update the listing, or flag it for review.

Key Responsibilities

• Review vendor product feeds on a regular basis to verify current stock availability.
• Compare vendor inventory data against products currently listed on the website.
• Identify products that are out of stock, discontinued, backordered, or no longer available.
• Remove unavailable products from the website or flag them for internal review.
• Update product availability status when vendor feed information changes.
• Monitor product feeds for inconsistencies, missing data, or outdated information.
• Communicate inventory issues to the appropriate internal team members.
• Maintain organized tracking of flagged products, removed products, and vendor feed issues.
• Help prevent customers from purchasing products that are no longer available.
• Support overall catalog accuracy and a better customer shopping experience.

Ideal Candidate

The ideal candidate is organized, careful, and comfortable doing repetitive data-checking work with a high level of accuracy. This person should be able to follow a process, spot discrepancies, and take action without needing constant direction.

Required Skills

• Strong attention to detail.
• Comfortable working with spreadsheets, product feeds, vendor portals, or e-commerce platforms.
• Ability to compare product data across multiple sources.
• Basic understanding of inventory status, stock availability, and product listings.
• Strong organizational skills.
• Ability to document issues clearly.
• Comfortable performing routine checks consistently.
• Good communication skills when flagging problems or asking questions.

Preferred Experience

• Experience with e-commerce product catalogs.
• Experience working with vendor feeds, inventory feeds, or supplier portals.
• Familiarity with platforms like BigCommerce, Shopify, Amazon Seller Central, or similar systems.
• Basic spreadsheet skills, including filtering, sorting, and comparing data.
• Experience in retail, wholesale, sports memorabilia, collectibles, or consumer products is a plus.

Success in This Role Looks Like

• Product listings accurately reflect vendor stock availability.
• Out-of-stock or unavailable products are removed or flagged quickly.
• Fewer customer service issues caused by unavailable products.
• Vendor feed issues are clearly documented and communicated.
• The online catalog stays cleaner, more accurate, and easier to manage.