Medical Virtual Assistant

Position Overview:

As a Medical Virtual Assistant, you will serve as a key operational support in managing patient coordination, provider scheduling, and backend healthcare processes. This role requires a high level of accuracy, accountability, and adherence to strict service level agreements (SLAs) to ensure seamless daily operations. 

Work Schedule and Arrangement: Nightshift

Office Location: 8th floor Skyrise 4B Building, IT Park, Lahug, Cebu City, Cebu

Key Responsibilities:

Patient and Provider Coordination

• Manage complex scheduling and coordinate patient care workflows
• Handle patient intake communications professionally and efficiently

EHR Management

• Maintain and update Electronic Health Records (EHR) with a high level of accuracy
• Ensure all documentation is complete, compliant, and prepared ahead of appointments

Backend Operations and SLA Management

• Execute daily administrative workflows in alignment with defined SLAs
• Support data entry, billing coordination, and administrative ticketing processes

Reporting and Process Adherence

• Complete end-of-day reports and communication logs
• Identify and escalate workflow bottlenecks to the appropriate teams

Insurance and Compliance Support

• Assist with insurance verification and prior authorizations
• Ensure all processes adhere to healthcare compliance standards (e.g., HIPAA or equivalent)

Requirements:

• At least 2 years of experience as a Medical Virtual Assistant, Healthcare BPO Associate, or in a similar role
• Strong knowledge of medical terminology, EHR systems, and healthcare compliance protocols
• Excellent written and verbal English communication skills
• Strong time management and multitasking abilities in a fast-paced environment
• Highly detail-oriented with strong organizational skills
• Ability to work in a structured, KPI-driven environment
• Experience handling high-volume healthcare accounts
• Familiarity with performance metrics and SLA-driven operations
• Previous experience in a lead or senior-level support role
   

Salary and monetary benefits (in PHP):

• Monthly salary: 18,000 PHP – 32,000 PHP
• Quarterly performance bonus: Up to 25,000 PHP

Perks and other benefits:

• Paid Training Period
• All national Philippines and USA holidays are observed
• Paid time off—public holidays, vacation, and personal time off
• Robust and effective Government Benefits Administration
• Lactation breaks (for breastfeeding moms)
• Discounted optical services with our partner clinic
• Free lunch/dinner and unlimited coffee and ice cream daily (for onsite employees)
• Free Health insurance with one (1) free dependent
• Free Life insurance
• Free Accident insurance
• Relocation allowance for new hires (from outside Cebu)
• Company-sponsored outings
• Interest-based employee clubs (DOTA, Basketball, Dance, Music, Photography, Yoga)

Our Recruitment Process:

1. Candidate Application Form
2. General Assessment & Video Interview
3. Follow up Phone Screening
4. Technical Interview
5. Reference Check
6. Job Offer
7. Training

Disclaimer for salary ranges: Salary ranges may not be applicable to all. Depending on the level of experience, educational background and potential for growth seen during interviews, offers may go higher or lower. 

PRO TIP: prepare for that interview and impress the hiring managers!

For more information about our company, visit our website: www.medspecialized.com