Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Communications, Psychology, or a related field
Exceptional organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously without losing accuracy
Clear, professional written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) at a practical working level
Requirements:
Coordinate interview scheduling across multiple open requisitions and manage candidate communications
Maintain and update the applicant tracking system (ATS) to ensure data integrity
Draft and send candidate-facing communications including application confirmations and status updates
Assist with sourcing support on targeted roles, including LinkedIn Recruiter searches
Job description
Talent Acquisition Intern
Location: Remote (U.S.) Employment Type: Internship Department: People & Talent
About GAINS
GAINS is on a mission to make supply chains smarter, faster, and self-improving, powered by AI. Our Decision Engineering & Orchestration (DEO) platform doesn't just support decisions, it drives them by aligning strategy, planning, and execution across every level of the supply chain. We serve inventory-intensive industries where the stakes are high and the complexity is real, helping customers move from reactive, spreadsheet-driven planning to continuously learning, AI-led operations that deliver measurable results fast. At GAINS, we call it Moving Forward Faster, and it's not a tagline, it's how we're redefining what's possible in supply chain decision-making.
About the Role
GAINS is looking for a Talent Acquisition Intern to support our People & Culture team during an active hiring period. This role is focused on recruiting coordination and sourcing, giving you hands-on exposure to the full recruiting lifecycle at a fast-growing AI-powered software company. You will also contribute to early-stage AI workflow projects, helping identify where automation can reduce manual effort across the function. This is an ideal opportunity for a motivated student or recent graduate who wants real-world HR and recruiting experience in a lean, collaborative environment.
What You'll Do
Coordinate interview scheduling across multiple open requisitions, managing candidate communications and interviewer calendars with accuracy and a strong candidate experience in mind
Maintain and update the applicant tracking system (ATS) to ensure data integrity across all active and closed roles, including candidate stages, disposition codes, and recruiter notes
Draft and send candidate-facing communications including application confirmations, scheduling requests, status updates, and rejection notices
Assist with sourcing support on targeted roles, including LinkedIn Recruiter searches and InMail outreach sequencing
Research and compile sourcing lists for active requisitions, supporting passive candidate identification across open roles
Maintain and organize recruiting documentation including job descriptions, offer letter templates, interview guides, and process SOPs
Support onboarding coordination activities as needed, including new hire paperwork tracking and first-day logistics
Participate in identifying repetitive, manual TA workflows and help document where AI tools could reduce time spent on low-value tasks
Assist with light AI tool testing and prompt drafting for use cases such as candidate outreach messages, intake summaries, and job description drafts
Other duties as assigned
What We're Looking For
Must Have
Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Communications, Psychology, or a related field
Exceptional organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously without losing accuracy
Clear, professional written and verbal communication skills with the confidence to interact with candidates, hiring managers, and external partners
A proactive, can-do attitude: someone who identifies what needs to be done and does it without waiting to be asked
Curiosity and comfort with technology, including a willingness to learn AI tools, ATS platforms, and productivity software quickly
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) at a practical working level
Genuine interest in recruiting, HR operations, or people-focused work as a career direction
Nice to Have
Prior internship or part-time experience in HR, recruiting, administrative coordination, or a client-facing role
Hands-on use of AI tools (ChatGPT, Claude, or similar) for productivity, writing, or research purposes
Exposure to an ATS, CRM, or similar data management platform in an academic or work context
Experience in a fast-paced environment where priorities shifted and adaptability was required
What You'll Gain
Real recruiting experience across a live pipeline: you will coordinate interviews, support sourcing, and interact with candidates on active roles
Early exposure to AI-powered HR workflows at a company where automation is genuinely welcomed and resourced
Visibility into the full recruiting and people operations function, with mentorship from an experienced HR leader
A tangible portfolio of work including sourcing lists, communications, and process contributions you can speak to in future interviews
Why GAINS
Recognized by Gartner in the Magic Quadrant for Supply Chain Planning Solutions and awarded the 2025 AI/ML-powered Supply Chain Planning Technology Innovation Leadership Award
Aggressive growth; GAINS is on a fast trajectory and our team is mission-critical to our success
A mission that matters: helping global supply chains become safer, greener, and more resilient
Flexible remote-first work environment with a collaborative, inclusive team culture
Social impact programs, volunteer opportunities, and a commitment to sustainability
We are committed to equal employment opportunity and welcome everyone regardless of race, color, ancestry, religion, national origin, age, sex, gender identity, sexual orientation, disability, marital status, domestic partner status, veteran status or medical condition. We encourage people from all backgrounds to apply.
