The Executive Assistant plays a critical role in providing high-level administrative and operational support to senior leadership. This position is responsible for ensuring the efficient day-to-day management of executive activities, facilitating clear and effective communication, coordinating complex schedules, and supporting strategic and operational initiatives across the organization.
This role provides direct executive support to the Senior Vice President, Equipment Services and the Senior Vice President, Strategic Markets.
The Executive Assistant serves as a trusted partner to these leaders, requiring a high level of professionalism, discretion, organization, and adaptability. Acting as a key liaison between executives, internal teams, and external stakeholders, this position contributes to informed decision-making, business continuity, and overall operational effectiveness.
Requirements
- High level of professionalism, discretion, organization, and adaptability.
- Ability to provide high-level administrative and operational support to senior leadership.
- Strong calendar management and scheduling coordination skills.
- Experience coordinating domestic and international travel arrangements.
- Ability to prepare, review, and distribute reports, presentations, and business documentation.
- Strong meeting coordination skills, including agenda preparation, minute-taking, action item tracking, and follow-up.
- Excellent written and verbal communication skills.
- Ability to draft professional correspondence, emails, memos, and other communications.
- Strong organizational skills with the ability to maintain accurate and confidential records and documentation.
- Experience managing and reconciling expense reports.
- Ability to work effectively with executives, administrative staff, cross-functional teams, and external stakeholders.
- Ability to support special projects and strategic initiatives.
- Proactive problem-solving skills with the ability to anticipate executive needs and resolve scheduling or administrative challenges.
- Ability to handle sensitive and confidential information with the highest level of discretion.
- [11:00 AM]
- 3+ years of experience in Executive Assistant, Senior Administrative Assistant, or similar executive support roles.
- Experience supporting senior executives (VP, SVP, C-level, or equivalent leadership).
Responsibilities include, but are not limited to:
- Provide comprehensive, high-level administrative support to the Senior Vice President, Equipment Services and the Senior Vice President, Strategic Markets.
- Act as a primary point of contact for internal and external stakeholders on behalf of both executive leaders.
- Manage and coordinate complex calendars, meetings, and appointments across multiple executive schedules, ensuring alignment and prioritization of commitments.
- Coordinate domestic and international travel arrangements for executive leadership, including itineraries, accommodations, and transportation.
- Prepare, review, and distribute executive-level reports, presentations, and business documentation for both executives.
- Organize meetings by preparing agendas, taking detailed minutes, tracking action items, and ensuring timely follow-up across executive initiatives.
- Draft and distribute professional correspondence, emails, memos, and other communications on behalf of executive leadership.
- Maintain accurate, organized, and confidential records, files, and documentation related to executive activities.
- Submit, track, and reconcile executive expense reports in accordance with company policies.
- Liaise with other executive assistants, senior administrative staff, and cross-functional teams to ensure alignment and timely execution of executive requests.
- Support special projects, strategic initiatives, and cross-functional efforts as directed by executive leadership.
- Anticipate executive needs, proactively identify potential issues, and resolve administrative or scheduling challenges across both leadership functions.
- Uphold the highest level of confidentiality and discretion when handling sensitive and confidential information.
Benefits
- Competitive Salary: Between COP $5,000,000 and COP $6,000,000, commensurate with experience.
- Job Stability: Indefinite-term contract (Contrato a término indefinido) with all mandatory Colombian legal benefits included.
- 100% Remote: Available for candidates living in other cities across Colombia.
- Hybrid Model: Available for candidates based in Medellín.
- Work-Life Balance: 2 days off per week (Saturdays and Sundays).
- Company Culture: Excellent, collaborative, and supportive work environment.
