Procurement Coordinator (Remote)

M3 USA is at the forefront of healthcare innovation, offering digital solutions across healthcare, life sciences, pharmaceuticals, and more. Since our inception in 2000, we’ve seen remarkable growth, fueled by our mission to utilize the internet for a healthier world and more efficient healthcare systems.

Our success is anchored in our trusted digital platforms that engage physician communities globally, facilitating impactful medical education, precise job placement, and insightful market research. M3 USA prides itself on a dynamic and innovative work environment where every team member contributes to global health advancements.

Joining M3 USA means being part of a dedicated team striving to make a significant difference in healthcare. We provide a unique opportunity for you to be at the cutting edge of healthcare innovation, shaping the future in a meaningful career. Embrace the chance to drive change with M3 USA.

Business Unit Mission:

The Procurement Coordinator is responsible for securing external fieldwork partners for quantitative and qualitative projects, for HCP and Patient projects. They will assist the Project Assistants/Coordinators, Fieldwork Team and Project Managers in ensuring the projects are delivered in accordance with the specifications, budget, and timelines given by our clients.

This position is ideal for a candidate who is a strong multi-tasker, enjoys building partnerships with vendors, is budget conscious, and enjoys a fast-paced environment.

Essential Duties and Responsibilities:
Including, but not limited to the following:

• Candidate will work closely with Project Management, Fieldwork, and Custom Recruitment teams to meet project needs for various methodologies and markets.
• Gather feedback, costs, and feasibility from external fieldwork partners
• Negotiation of partner costs in line with project budgets
• Responsible for reviewing projects before setting up external fieldwork partners, to ensure that all internal fieldwork strategies have been explored, and budget permits additional project costs.
• Candidate is responsible for recording the partners’ costs at commissioning in M3 cost tracking system.
• Prepare external fieldwork partners costs in a timely manner to ensure that the projects are completed within timelines stipulated by the client and introduce them to the Fieldwork Coordinator or Project Manager.
• Work with the internal teams on backup plans when external partners are not able to reach their target for a project.
• Communicate effectively with external partners and internal teams, including and feedback.
• Negotiate cost adjustments as needed based on performance or changes in field.
• Monitor costs and performance of external partners over time to develop priority based on cost efficiency and feasibility.
• Monitor and adhere to ISO requirements for partner compliance. Assist with compliance documentation and audits as needed
• When required, attend internal kick off calls to align partner expectations

Education and Training Required:

• Bachelor’s degree or equivalent preferred

Minimum Experience: 

• 1-2 year of market research experience or procurement

Knowledge, Skill, Ability:

• Exceptional written and verbal communication skills, with demonstrated knowledge of English grammar rules
• Strong Microsoft Office skills (Excel) and quick learner of new technologies/software
• Must have basic math skills, with the ability to calculate incidence rate, response rates profit, etc
• Interest / natural curiosity or previous experience /exposure within the healthcare space
• Exhibit strong critical thinking skills and take initiative to improve skills and troubleshoot proactively with PM using all available resources to support project success
• Ability to work autonomously and in a team environment to successfully meet study specific and departmental objectives.
• Self-motivated and able to (re)prioritize tasks throughout the workday
• Exceptional time management, organizational skills, attention to detail and ability to multitask

We are targeting candidates from the Philippines who are willing to support US EST hours

*M3 reserves the right to change this job description to meet the business needs of the organization

#LI-JM1
#LI-Remote