Operations Coordinator

We are looking for a highly organized and proactive Operations Coordinator who can serve as a reliable operational partner supporting day-to-day administrative functions and helping keep internal processes running smoothly. This role is ideal for someone who thrives in fast-paced startup environments, is detail-oriented, and can operate with strong ownership and autonomy.

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

Key Responsibilities:

Administrative Support

• Manage calendars, scheduling, and meeting coordination across stakeholders
• Organize internal documents, records, and operational systems
• Support inbox management and communication coordination when needed

Operations Coordination

• Track ongoing projects and ensure tasks are moving forward across teams
• Help coordinate priorities between internal stakeholders and leadership
• Assist with process documentation and operational workflows
• Follow up with team members to ensure deliverables stay on track

Organization & Process Management

• Create and improve internal systems for operational efficiency
• Maintain trackers, reporting dashboards, and internal documentation
• Support cross-functional coordination as needed

General Support

• Handle ad hoc administrative and operational tasks for leadership
• Assist with research, vendor coordination, and other business support needs

Requirements

• 3+ years experience in Executive Assistant, Administrative, or Operations roles
• Strong organizational skills and high attention to detail
• Comfortable working independently with minimal supervision
• Excellent written and verbal communication skills
• Experience supporting founders, executives, or startup teams is a plus
• Strong proficiency in Google Workspace, Slack, Notion, spreadsheets, and productivity tools

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)

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