Key Facts

Remote From:

United States

Full time

English

Hard Skills

Project Management Budget Management Vendor Management Event Scheduling Corporate Financial Reporting

Other Skills

•
Time Management
•
Communication
•
Social Skills
•
Organizational Skills
•
Problem Solving
•
Creativity

Roles & Responsibilities

Bachelor's degree in a relevant field (Master's degree preferred)
Previous experience in project management and event planning, preferably in higher education
Strong organizational and time-management skills
Excellent communication and interpersonal abilities

Requirements:

Collaborate with relevant stakeholders to initiate, plan, and execute academic projects
Plan and oversee the University Learning Experience, academic retreats, symposia, and workshops
Develop and manage budgets for projects and conferences
Identify and select vendors, contractors, and service providers

Saybrook University

Education

About Saybrook University

Saybrook University offers M.A. and Ph.D. degrees through distance education. Grounded in the humanistic tradition and values, Saybrook University provides rigorous graduate education that inspires transformational change in individuals, organizations, and communities, toward a just, humane, and sustainable world. Saybrook is accredited by the Western Association of Schools & Colleges Senior College and University Commission, and is authorized by the Washington Higher Education Coordinating Board and meets the requirements and minimum educational standards established for degree-granting institutions under the Degree Authorization Act. Saybrook University is an affiliate of the nonprofit TCS Education System (TCS ES), which features a network of fellow nonprofit institutions, each backed by a model of education that prepares socially responsible professionals in applied fields such as education, psychology, and law. Other TCS ES affiliates include Pacific Oaks College, The Santa Barbara & Ventura Colleges of Law, Dallas Nursing Institute, The Chicago School of Professional Psychology, and Pacific Oaks Children’s School. Learn more at tcsedsystem.edu.

Company type: SME

Industry: Education

Founded: 2018

Company size: 51 - 200

Website LinkedIn See all jobs →

Job description

Job Description:

Position Summary:

The Project and Conference Manager will play a pivotal role in planning, coordinating, and executing a wide range of academic projects and conferences. This position will involve working closely with faculty, staff, and external partners to ensure the successful implementation of various academic initiatives and events.

Essential Function and Responsibilities:

1. Project Management:

Collaborate with relevant stakeholders to initiate, plan, and execute academic projects.
Develop project plans, timelines, and budgets.
Monitor project progress and make adjustments as necessary to ensure on-time delivery.
Coordinate resources, including personnel and materials, to support project goals.
Maintain clear communication with project stakeholders and provide regular updates.

2. Conference Planning:

Plan and oversee the University Learning Experience, academic retreats, symposia, and workshops.
Manage all aspects of conference logistics, including venue selection, registration, catering, and audiovisual needs.
Collaborate with faculty and staff to create conference programs and schedules.
Coordinate with external speakers and presenters.
Ensure a seamless on-site experience for conference attendees.

3. Budget Management:

Develop and manage budgets for projects and conferences.
Monitor expenses, track revenue, and prepare financial reports.
Seek funding opportunities and grants to support academic initiatives.

4. Vendor and Stakeholder Relations:

Identify and select vendors, contractors, and service providers.
Negotiate contracts and agreements.
Cultivate relationships with internal and external stakeholders, including faculty, students, alumni, The Community Solution staff, and industry partners.

5. Evaluation and Reporting:

Collect feedback and evaluations from participants to assess the success of projects and conferences.
Conduct After Activity Reviews for use in future planning.
Prepare comprehensive post-event reports for university leadership.

Qualifications:

Bachelor's degree in a relevant field (Master's degree preferred).
Previous experience in project management and event planning, preferably in higher education.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Creativity and the ability to think strategically.
Strong attention to detail and problem-solving skills.
Ability to work independently and collaboratively in a team environment.

Preferred Qualifications:

Demonstrated skill in working collaboratively with a wide range of stakeholders with differing goals and priorities; experience building working relationships in various areas, including higher education or corporate settings.
Proficiency in budget management and financial reporting.
Familiarity with event management software and tools.

Compensation & Benefits

This opportunity is budgeted at $72,000.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.saybrook.edu/about/careers/

Saybrook University is an Equal Opportunity Employer.

Ready to apply?

APPLY

Share ·