Accounts Payable Specialist (Remote)

Arboreal Management is seeking an Accounts Payable Specialist to join our finance team in a fully remote capacity. This role will be responsible for timely and accurate processing of vendor invoices, expense reimbursements, and vendor payments while maintaining strong controls and clear documentation across our growing property management portfolio.

Our accounting function enables scalable, accurate financial operations that support property teams, owners, and senior leadership. We value detail-oriented, process-driven professionals who prioritize accuracy, controls, and continuous improvement.

We are looking for someone who is experienced with invoice processing, reconciliations, and vendor relationships, and who takes pride in building repeatable processes and thorough documentation. If you enjoy working in a fast-growing, technology-enabled environment and helping scale accounts payable operations, this role may be a great fit.

About Arboreal Management

Arboreal Management is a Seattle-based property management company operating thousands of apartment homes across the Pacific Northwest and growing approximately 25% per year.

We focus on building efficient, technology-enabled operations that allow us to deliver high-quality housing at scale.

Our company is built on three pillars: (1) The best local property managers in the business (2) A strong and empowered off-shore back office and (3) Cutting edge AI-enabled technology.

Together these allow us to manage a rapidly expanding portfolio while maintaining strong service for residents and property owners.

Role Overview

The Accounts Payable Specialist will manage day-to-day AP activities, including invoice receipt and coding, payment runs, vendor onboarding and maintenance, and reconciliation of AP subledgers. This position works closely with property accounting, procurement, and our offshore finance team to ensure accurate vendor payments and strong internal controls.

Primary focus areas include:

• Invoice processing, coding, and approval routing

• Payment processing (ACH, checks, wire) and disbursement controls

• Vendor account maintenance and vendor support

• Reconciliations and month-end AP close support

Key Responsibilities

Invoice Processing & Payments

• Receive, review, and code vendor invoices and employee expense reports in the AP system

• Route invoices for appropriate approvals and ensure timely payment according to terms

• Execute payment runs (ACH, checks, wires) and maintain payment files and approvals

• Manage vendor onboarding, W-9 collection, and vendor master data maintenance

Reconciliations & Month-End Support

• Perform and reconcile AP subledger to the general ledger on a regular basis

• Investigate and resolve discrepancies, aged payables, and unapplied payments

• Support month-end close activities related to accounts payable and provide variance explanations

Controls, Compliance & Vendor Relations

• Maintain and enforce AP policies and internal controls for approvals, segregation of duties, and payment authorization

• Respond to vendor inquiries, resolve payment issues, and build strong vendor relationships

• Support audit requests and provide documentation related to AP transactions and controls

Process Improvement & Documentation

• Create and maintain Standard Operating Procedures and process documentation for AP tasks

• Identify opportunities to streamline workflows, improve accuracy, and automate recurring tasks

• Participate in cross-functional projects to improve system integrations, invoice capture, and payment efficiency

Qualifications

• 2+ years of accounts payable or relevant accounting experience, preferably in corporate or property management finance

• Knowledge of AP processes including invoice coding, payment execution, vendor maintenance, and reconciliations

• Proficiency with accounting systems and Excel; experience with AP automation or ERP systems is a plus

• Strong attention to detail, organizational skills, and ability to meet deadlines in a remote work environment

• Excellent written and verbal communication skills and comfort collaborating with distributed teams

The ideal candidate is organized, process-minded, and committed to maintaining accurate vendor relationships and reliable payment processes.

Preferred (but not required)

• Experience with property management accounting or real estate industry

• Experience working with offshore or distributed finance teams

• Familiarity with AP automation tools and electronic payment platforms

Compensation

• Competitive salary and opportunity to participate in company benefit programs

• Fully remote position with flexible work arrangements depending on candidate location and business needs

Why Join Arboreal

Arboreal is building a modern operating platform for housing. This role offers the opportunity to own critical AP processes across a fast-growing portfolio and help shape systems and controls that improve accuracy, reduce cost, and support strategic decision-making.

You will join a team committed to technology-enabled efficiency, clear processes, and continuous improvement.