Lead, Executive Assistant to the CEO

This is a full-time, remote position anywhere in the contiguous United States, with national travel expected up to 25%.

What You’ll Do:

The Lead, Assistant to the CEO manages and executes function-specific projects with greater ownership and autonomy to ensure the executive office operates efficiently. This individual adapts existing administrative processes, tools, and frameworks to facilitate effective communication, resolve scheduling complexities, and drive progress on executive priorities. By independently managing operational details, evaluating logistical challenges, and coordinating key stakeholder engagements, this role contributes significantly to the organization’s mission of strengthening instructional leadership and improving student outcomes. 

Responsibilities:

Executive Support & Project Ownership

• Manages complex scheduling and calendar logistics with a high degree of autonomy, independently evaluating issues, anticipating challenges, and driving solutions to maximize the CEO's time efficiency
• Develops, tracks, and manages discrete project plans in Asana to keep executive office operations, travel, and personal commitments strictly aligned
• Coordinates travel arrangements and itineraries, adapting existing tools and frameworks to better fit the shifting needs of the executive office
• Tracks and reminds the CEO of key team celebrations and organizational milestones, managing the timeline to ensure timely celebration and recognition
• Develops and maintains strong relationships with the development team, collaborating across functions to align on routines and ensure the seamless completion of grant and funding deliverables
• Drafts high-level professional communications and manages executive social media channels, adapting communication styles to context and purpose across diverse audiences
• Manages expense reporting workflows, proactively identifying workflow efficiencies, following up with vendors, and leading the end-to-end reconciliation process
• Provides informal guidance, feedback, and operational expertise to other administrative or support team members to improve organization-wide administrative workflows

Board Meeting Operations & Project Execution

• Manages and executes virtual and in-person board meeting logistics with full ownership, driving progress toward deadlines and ensuring all outcomes are delivered on time
• Communicates clearly across diverse audiences, preparing and delivering critical logistical and committee requirements to senior leadership
• Attends formal meetings to capture accurate minutes and evaluates existing digital filing systems to maintain high-quality, easily accessible records
• Manages onboarding projects and tracks recruitment steps for new board members, adapting existing templates and resources based on predefined guidelines
• Updates and refines annual board collateral, recruitment overviews, and demographic reporting frameworks to accurately support grant and compliance requirements
• Manages and executes the annual and ongoing collection of conflict of interest surveys, taking full ownership of the timeline, tracking system, and data integrity
• Embodies organizational values in all daily interactions with the governing board, actively fostering trust, collaboration, and professional relationship management

Learning Tour & Advisory Coordination

• Independently resolves complex travel-related logistics and unexpected challenges for site visits and educational tours
• Directs advisory council meeting logistics by actively evaluating and anticipating stakeholder needs to foster deep external relationships 
• Provides specialized administrative expertise to serve as a resource for others, evaluating the effectiveness of follow-up processes and implementing improvements
   

Candidate Qualifications and Traits:
 

• 5+ years of experience in administrative support, executive assistance, or operational coordination, with a demonstrated ability to manage projects and execute complex work
• Executive Scheduling & Logistics: Expertise in independently managing complex calendars and multi-city travel arrangements within a fast-paced professional environment
• Professional Communication: Advanced ability to draft, edit, and manage executive-level correspondence and social media engagement, adapting style to context and purpose
• Project & Meeting Coordination: Deep knowledge of the project management required for successful virtual and in-person board-level meetings, including the capacity to drive progress across tight timelines
• Process Innovation & Adaptation: Specialized skill in adapting existing tools, administrative frameworks, and digital filing systems to fit changing organizational needs
• Stakeholder Engagement & Problem Solving: Demonstrated proficiency in evaluating issues, anticipating challenges, and coordinating logistics for diverse groups, including advisory councils and external site visit hosts

Compensation:

The salary for this role is $85,500.00. Detailed information about the organizational compensation philosophy can be found here. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy. See our detailed benefits package here: Benefits in Brief Overview. Additionally, Instruction Partners participates in E-Verify. Please see the E-Verify “Notice of Participation” and the Department of Justice “Right to Work ” posters for more information.

Our Mission: 

We strengthen instructional leadership in schools, school systems, and states to ensure teachers have the support they need to improve learning experiences and learning outcomes for students— with attention to students of color, students experiencing poverty, multilingual learners, and students with disabilities.

Our Vision:

All students experience an excellent education that prepares them to contribute to their community, achieve economic security, and pursue their dreams.