Key Facts

Remote From:

Minnesota (USA)

Full time

Mid-level (2-5 years)

English

Hard Skills

Data Entry Contract Management Data Quality Utility Engineering Online Communication

Other Skills

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Microsoft Excel
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Organizational Skills
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Time Management
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Detail Oriented
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Collaboration

Roles & Responsibilities

Strong attention to detail and focus on data accuracy
Ability to analyze invoices, contracts, and supplier data
Strong organizational and time management skills
Experience working with CRM systems and Excel

Requirements:

Create and maintain accurate company, contact, service location, and electric natural gas supply contract records within the CRM system
Review and analyze client invoices, enter detailed data into the CRM system, and provide Sales and Pricing teams with a clear and accurate view of client portfolios
Reconcile renewal data, including validating locations and tax exemption status
Verify completeness and compliance of all contract execution documentation and maintain accurate records within the Box repository

World Kinect Energy Services

Utilities (Electric, gas & water)

About World Kinect Energy Services

World Kinect Energy Services (WKES) is a division of World Kinect Corporation, a global Fortune 100 energy management public company (NYSE Stock Symbol: WKC). WKES is trusted by over 140,000 commercial, industrial, government, and residential customers worldwide as a one-stop partnership for all things energy and sustainability. As our customers’ energy needs continue to evolve, demanding more focus, market expertise, and better, more sustainable solutions, WKES is here to help them source conventional and renewable fuels, electricity, and natural gas, to help them reduce their carbon footprint and to minimize price and operational risk. Whether our customers are a global manufacturing power house or a small local trucking company, we become an extension of their team – always seeking ways to help them optimize all facets of energy & fuel management at the site and company level: from determining the right energy mix and sourcing strategy that reduces consumption, costs and carbon emissions, to providing full visibility to their energy and carbon data, to delivering insight on the constantly-changing energy markets and regulations – all to ensure our customers meet their operational objectives and sustainability goals. This allows our customers to focus on their primary business, while we take care of Everything Energy.

Company type: XLarge

Industry: Utilities (Electric, gas & water)

Founded: 2018

Company size: 5001 - 10000

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Job description

At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Client & Contract Data Specialist

Location: Remote (U.S.)

About the role

The Client & Contract Data Specialist with World Fuel plays a critical role in maintaining accurate and complete client, contract, and supplier data within our CRM system. Your work will directly support operational workflows, commission processing, reporting accuracy, and an overall strong client experience.

This is a great opportunity for someone who enjoys working with data, solving problems, and collaborating across teams in a fast paced environment.

What you will do

Create and maintain accurate company, contact, service location, and electric & natural gas supply contract records within the CRM system
Review and analyze client invoices, enter detailed data into the CRM system, and provide Sales and Pricing teams with a clear and accurate view of client portfolios based on available information
Reconcile renewal data, including validating locations and tax exemption status
Verify completeness and compliance of all contract execution documentation and maintain accurate records within the Box repository
Audit commission share tagging and resolve discrepancies with Sales and Pricing
Conduct monthly enrollment verifications with suppliers to ensure seamless transitions from one supplier to the next
Compare supplier data against CRM records, investigate variances, and collaborate on updates to ensure ongoing data accuracy and consistency within the CRM
Partner with Client Services and Commissions team to resolve post-sale issues and supplier contract and commission discrepancies
Post daily supplier pricing and operational reports to support departmental needs
Perform contract updates and system data maintenance with a high level of accuracy
Prioritize workload effectively to meet deadlines and support business needs

What you bring

Strong attention to detail and focus on data accuracy
Ability to analyze invoices, contracts, and supplier data
Strong organizational and time management skills
Clear written communication and ability to work cross functionally
Experience working with CRM systems and Excel

Experience

1–3 years of experience in data entry, contract administration, energy operations, or a similar detail oriented role
Experience in energy, utilities, or other contract driven industries is a plus
Associate’s or Bachelor’s degree in Business, Finance, Energy, or a related field preferred

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World Kinect is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Kinect Energy, Inc.

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