Court Operations Associate (Records/Courtroom Clerk)

Initial Posting Date:

06/04/2026

Application Deadline:

06/17/2026

Agency:

Judicial Department

Salary Range:

$4,539 - $7,042

Position Type:

Employee

Position Title:

Court Operations Associate (Records/Courtroom Clerk)

Job Description:

Interviews: Interviews will be held early to mid-July.

Who We Are

The Appellate Court Services Division (ACSD) is part of the Office of the State Court Administrator (OSCA) at the Oregon Judicial Department (OJD). ACSD operates the public clerk’s office and provides administrative support for the Oregon Supreme Court and Court of Appeals. ACSD also provides support and services to OJD, executive branch agencies, and the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. 

  

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

We are hiring a Records/Courtroom Clerk (Court Operations Associate) to join us in Salem, Oregon.

In this role, you will perform courtroom duties during oral argument proceedings for the Court of Appeals. Prior to each session, you will set up the courtroom and test all recording equipment. You will facilitate remote, in-person, and hybrid court proceedings by operating the court’s electronic recording systems, maintaining accurate timekeeping, checking in attorneys, managing the webcasting of arguments, posting argument recordings online, and answering questions from judges, attorneys, court staff, and the public. You will also be responsible for troubleshooting technical issues encountered by litigants and judges. This requires the ability to respond quickly, demonstrate strong critical‑thinking skills under pressure, and maintain control of the progression of proceedings in both in‑person and virtual settings.

When you are not in the courtroom, you will spend much of your day providing administrative support to the Appellate Court Records Section of ACSD, which includes responding to document requests from attorneys, the public, and internal court customers by preparing, copying, scanning, and sending documents electronically and by mail. You will process incoming electronic and physical exhibits from trial courts and agencies and will help the appellate judgment team return exhibits and other records to the trial courts and agencies.

You will spend part of your time analyzing, posting, and reviewing motions and notices. You will draft and process orders and will prepare, mail, and electronically post case correspondence. You will provide coverage for the internal mail desk, which involves opening paper filings received by the court and scanning documents into the appellate case management system. You will also help customers by answering questions and processing payments at the records counter and over the phone.

Assigned tasks may be changed to accommodate workload and organizational needs. 

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.

• Address the cover letter “To the Hiring Manager.”

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
  
  OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.

• Experience using various software programs to access and enter information, complete tasks efficiently, and quickly assess technical or procedural issues to implement effective solutions.

• Experience providing customer service to a variety of individuals in challenging circumstances.

• Experience in writing and reviewing documents for accuracy, content, grammar, and punctuation.

• Experience identifying and safeguarding confidential information and materials.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.

• Occasional overtime work may be required as workloads and deadlines require.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.

• Long periods of sitting or standing while completing work assignments.

• Lifting and maneuvering large files and boxes of records that weigh up to 30 pounds several times per week.

• Retrieving files from a warehouse as needed.

• Smoking and vaping are not permitted in the work area.

• Regular use of the following equipment: webcasting, audio, and video recording equipment, telephone, OJD-assigned computer with multiple monitors, microfilm, copy machine, scanner, and fax machine.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

                                                                                             

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.