Key Facts

Remote From:

Full time

English

Hard Skills

Project Coordination Company Administration Financial Management Telephony Project Management Construction Engineering Property Ownership Self-Directed Learning

Other Skills

•
Microsoft Outlook
•
Communication

Roles & Responsibilities

High proficiency with Microsoft Outlook and basic office administrative tools.
Familiarity with cloud accounting platforms (e.g., Xero or QuickBooks).
Ability to handle time-sensitive tasks with speed and high professionalism.
Excellent verbal and written English skills.

Requirements:

Actively manage and review the project schedule to ensure alignment.
Submit, track, and follow up on building permits and documentation.
Draft and finalize client project estimates efficiently.
Generate and dispatch client invoices systematically.

20four7VA

About 20four7VA

20four7VA provides end-to-end virtual assistant (VA) services to small-to-medium sized businesses and freelance business owners. Our full-service solution includes VA hiring, training, onboarding, time tracking, monitoring, and payment processing. We provide high-quality virtual assistant services to clients from all over the world at a low cost. We invest a lot of time, effort, and resources to find the right people with the right skills and the right mindset for our clients. We know and understand the challenge of effectively managing a business and we are eager to help. We DISCOVER talented and dedicated VAs from all over the world. We HIRE people with the right combination of skills, talents, and attitudes. We TRAIN our VAs and equip them with the right tools and knowledge. With our VA Management Website and App our clients can manage their virtual assistant or virtual assistant team more easily. We are committed to helping our clients scale their businesses successfully in the way that we know best — through virtual staffing. For more information, go to www.20four7VA.com or email us at info@20four7va.com.

Founded: 2018

Company size: 51 - 200

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Job description

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you're interested in this opportunity, click APPLY TO POSITION to proceed.

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Title: Independent Contractor – CPT-11113 Virtual Project Coordinator & Administrator/Business Support VA/Junior-Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

The company is seeking a full-time, proactive Virtual Project Coordinator & Administrator. In this role, you will act as the operational backbone for an active, fast-growing construction company, bridging the gap between field operations and administrative management.

This is not a strictly entry-level data-entry role. We are looking for a hybrid professional capable of handling core administrative duties while scaling into project management and coordinator responsibilities. You will work directly with the business owner to streamline workflows, manage paperwork, and ensure timely communication with clients, subcontractors, and partners.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

🛠️ Project Coordination & Operations

Scheduling & Tracking: Actively manage and review the project schedule to ensure field teams, subcontractors, and timelines stay aligned.
Permit & Document Control: Submit, track, and follow up on building permits; coordinate ongoing documentation with architects and third parties.
Sourcing Support: Assist the business owner in sourcing and coordinating materials required for active construction sites.
Growth Support: As you learn the business ecosystem, assist in laying the administrative groundwork for an upcoming secondary construction-related venture.

📊 Financial & Administrative Management

Estimates & Client Intake: Draft, type, and finalize client project estimates efficiently so time-sensitive opportunities are never missed.
Invoicing & Billing: Generate and dispatch client invoices systematically.
Monthly Reconciliation: Utilize Xero to review ongoing financial transactions, ensuring that material costs and operational expenses are correctly flagged and allocated to their respective active projects.
Communication: Handle professional phone calls and outreach to follow up with vendors, clients, or municipal offices.

📱 Content & Digital Presence (Secondary Tasks)

Digital Content Assistance: Utilize provided AI tools to assist with publishing, scheduling, or coordinating pre-generated blog entries and social media updates (Facebook/Instagram).

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

Experience & Skills

Required Technical Skills

Email & Collaboration: High proficiency with Microsoft Outlook and basic office administrative tools.
Accounting Platforms: Familiarity with cloud accounting platforms (e.g., Xero or QuickBooks) with a focus on transactional entry and project tracking.
CRM Platforms: Willingness to master BuilderTrend (Axenia's primary construction CRM). Note: Training classes will be provided, but an appetite for learning software systems quickly is necessary.
Infrastructure: Comfortable working via a secure VPN setup and a reliable phone system to conduct outbound communication.

Preferred Qualifications (Nice-to-Haves)

Background: Prior experience in project management or operational coordination is highly desired.
Construction Knowledge: A background in construction, reading architectural requests, or performing material takeoffs and quantity estimates is a significant plus but not a deal-breaker. If you have strong PM skills, we can train you on construction nuances.

Core Competencies Needed

Urgency & Ownership: Ability to handle time-sensitive tasks with speed and high professionalism.
Self-Driven Learner: Capacity to quickly absorb training, understand business workflows, and act independently.
Strong Communicator: Excellent verbal and written English skills to handle professional correspondence with high-value clients and vendors

Work Schedule

Contracted Hours per Week: 40 Hours
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: between 8:00 AM - 5:00 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement