Accounts Payable Supervisor

We are seeking an experienced Accounts Payable Supervisor to lead and oversee the accounts payable function for a growing multi-location car wash organization. The ideal candidate will have a minimum of 5 years of progressive Accounts Payable experience, including supervisory responsibilities. Strong working knowledge of JAGGAER and Microsoft Dynamics 365 Business Central is preferred. This role is responsible for leading a team and ensuring accurate and timely processing of invoices, purchase orders, vendor payments, expense management, vendor management, and AP controls while supporting operational excellence across multiple locations.

Key Responsibilities

Accounts Payable Management

• Supervise the day-to-day accounts payable operations, ensuring invoices are processed accurately and on schedule.
• Review, approve, and monitor invoice coding, purchase order matching, and payment processing.
• Ensure compliance with company policies, internal controls, and  accounting procedures.
• Manage weekly payment runs, including ACH, wire transfers, checks, and corporate credit card reconciliations.
• Resolve complex invoice discrepancies, vendor issues, and payment disputes.
• Credit card systems management and processing

Vendor Management

• Maintain positive relationships with vendors, suppliers, and service providers.
• Oversee vendor onboarding, including collection and validation of  W-9s, tax documentation, and payment information.
• Monitor vendor accounts to ensure timely payments and resolve outstanding balances.
• Support contract and procurement processes through JAGGAER workflows and approvals.
• 1099 processing

Systems & Process Improvement

• Utilize JAGGAER for procurement, vendor management, invoice workflow, and approval processes.
• Leverage Microsoft Dynamics 365 Business Central to manage AP transactions, reporting, reconciliations, and financial records.
• Identify opportunities to streamline AP processes, improve efficiencies, and implement best practices.
• Assist with system upgrades, testing, training, and process documentation.

Team Leadership

• Supervise, train, mentor, and develop Accounts Payable staff.
• Establish performance expectations and conduct regular performance evaluations.
• Foster a culture of accountability, accuracy, and continuous improvement.
• Assist with workload distribution and ensure department deadlines  are consistently met.

Financial Reporting & Compliance

• Support month-end and year-end closing activities related to accounts payable.
• Reconcile AP subledger to the general ledger and investigate discrepancies.
• Assist with audits by preparing schedules, reports, and supporting documentation.
• Ensure compliance with sales tax, use tax, and 1099 reporting requirements.
• Monitor adherence to company financial policies and segregation of duties.

Qualifications

Required

• Minimum 5 years of Accounts Payable experience, with at least 2 years in a supervisory or leadership role.
• Strong understanding of AP processes, internal controls, three-way matching, and vendor management.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Experience supporting multi-location retail, automotive, service, or car wash operations.
• Experience managing high-volume invoice processing environments.
• Knowledge of fixed assets, lease accounting, and operational expense management.

Preferred

• Working knowledge of JAGGAER procurement and invoice management systems.
• Working knowledge of Microsoft Dynamics 365 Business Central.

Work Environment

• Fast-paced, growth-oriented environment supporting multiple car wash locations.
• Ability to manage competing priorities and meet deadlines.
• Collaborative interaction with Operations, Accounting, and Executive Leadership teams.

Compensation & Benefits

• Competitive salary based on experience.
• Performance-based bonus opportunities.
• Comprehensive benefits package, including health, dental, vision, paid time off, and retirement plan options.