Posting Title
Business Support Professional - Materials, Chemical & Computational Science
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Location
CO - Golden
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Position Type
Regular
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Hours Per Week
40
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Working at NLR
NLR is located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for energy systems research and development.
Join the National Laboratory of the Rockies (NLR), where world-class scientists, engineers, and experts are accelerating energy innovation through breakthrough research and systems integration. From our mission to our collaborative culture, NLR stands out in the research community for its commitment to an affordable and secure energy future. Spanning foundational science to applied systems engineering and analysis, we focus on solving complex challenges to deliver advanced, secure, reliable, and cost-effective energy solutions. Our work helps strengthen U.S. industries, support job creation, and promote national economic growth.
At NLR, you'll find a mission-driven environment supported by state-of-the-art facilities, multidisciplinary research teams, and strong collaborations with industry, academia, and other national laboratories. We offer robust professional development opportunities, and a competitive benefits package designed to support your career and well-being.
Job Description
This Business Support Professional will support a diverse team of researchers pushing the boundaries of science, engineering, and advanced computing to solve our energy crisis. Ultimately, the expectation is that a successful candidate will be assigned to support the staff in one of the centers within the MCCS directorate.
Business Support Professionals within the MCCS Directorate may not be fully remote but may be afforded the opportunity to work from home some number of days per week upon agreement between the employee and their line manager as duties, schedules, and job performance allow.
The successful candidate will be involved in a broad selection of duties necessary to support the effective functioning of the organization. This position involves both routine and non-routine administrative assignments, periodic special assignments, and frequent interaction with management, staff, and national and international visitors. The diversity of work supporting the NLR mission provides an opportunity for developing a dynamic, fulfilling career.
Specific duties include:
- Provide primary administrative support to Group Manager(s) and their staff within the Materials, Chemical, and Computational Science (MCCS) Directorate.
- Execute administrative functions with minimal oversight, providing timely, accurate, and effective administrative support for the programmatic, business, and operational functions of the group(s).
- Resolve a range of requests with varying degrees of urgency and act as a resource for staff on institutional processes, procedures, and requirements.
- Work closely with other MCCS Business Support Professionals to provide and receive feedback for better team support, share knowledge about navigating NLR’s policies and business systems, provide input and recommendations on organization specific administrative practices, maintain shared documents and templates, and work cooperatively on applicable tasks, activities, and events.
- Proactively coordinate and/or monitor multiple tasks and information for individuals, groups, and oneself. Typical tasks include managing calendars/scheduling, travel requirements, meeting and workshop logistics, catering arrangements, onboarding new staff, email distribution lists and access to shared file locations, hiring/contracting requirements, purchases, expense reimbursement, visitors/vendors, office supply inventory, hard copy and electronic files and records, mail/mailboxes, training requirements, safety inspection processes, correspondence, and information flow.
This may include:
- Engaging in new worker onboarding process by entering new hiring requisitions into Workday (HR Human Capital Management system), coordinating initial interview processes with external candidates and the interview panel, and processing e-paperwork for new workers.
- Keeping Workday up to date by initiating existing worker extensions and terminations as directed by Group Manager(s).
- Ordering, coding, and invoicing for small-value chemicals, general lab and office supplies, and large-value items using a Purchase Card and iExpense (Oracle E-Business Suite), ASIQ (Purchase Requisition financial tracking system), and other NLR systems.
- Learning to use NLR’s internal Chemical Approval and Tracking System (CATS).
- Coordinating schedules and participating in quarterly safety inspections with inspection team, collecting findings and inputting them into Inspection Tracker database (a FileMaker solution), updating emergency cards, and closing inspection reports as they are completed.
- Processing travel requests and expense reports in Concur (travel approval and expense tracking system).
- Keeping Group Manager(s) and staff informed of upcoming events, training opportunities, accomplishments, recognitions, and celebrations.
- Assisting Group Manager(s) and staff in preparing and/or facilitating the submission of publications, reports, presentations, and proposals. Material may be developed from rough notes, drafts, modified standard formats, brief oral outline, or other means.
- Submitting and tracking publication entries in Publication Tracker database.
- Helping plan organizational meetings, creating applicable agendas and presentation slides, and taking/distribution meeting notes.
- Perform other duties as assigned.
The successful candidate will exhibit the following characteristics:
- Ability to use independent judgment to manage and prioritize a diverse workload and complete assignments with strict deadlines.
- Demonstrated ability to juggle multiple tasks in a fast-paced open-office environment where there are frequent interruptions and continually shifting priorities, with a knack for getting things done with attention to detail in such an environment.
- Ability to navigate uncertainty to identify solutions to needs that arise to enable technical and professional staff to conduct their work.
- Eager to work behind the scenes to help others complete their tasks, or to complete tasks on their behalf while exhibiting a positive, can-do, “how can I help” attitude
- Comfortable with and skilled at facilitating a productive hybrid environment, providing equivalent support to technical and professional staff that may be either in person or remote on any given day.
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Basic Qualifications
High School Diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope or equivalent relevant education/experience.
* Must meet educational requirements prior to employment start date.
Additional Required Qualifications
- Solid knowledge of the job.
- Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job.
- Intermediate skills in applicable software packages and office equipment. Basic project administration skills.
- Ability to prioritize work.
- Proficient in written and verbal communications.
- Very good team and interpersonal skills.
Preferred Qualifications
- Bachelor’s degree
- Two or more years of relevant experience: executing business support functions, experience working as a part of a team, experience supporting technical and/or research staff, or experience in a mission-driven organization.
- Familiarity with technology that supports presentations, online meetings and video/web conferencing, and shared file storage and application integration in Microsoft Teams.
- Experience using business systems such as Workday, Concur, or Oracle solutions, and developing and/or using solutions and workflows built with SharePoint.
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Job Application Submission Window
The anticipated closing window for application submission is up to 30 days and may be extended as needed.
Annual Salary Range (based on full-time 40 hours per week)
Job Profile: Business Support II / Annual Salary Range: $44,500 - $71,200
NLR takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.
Benefits Summary
Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NLR employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.
* Based on eligibility rules
Badging Requirement
NLR is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.
Drug Free Workplace
NLR is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.
If you are offered employment at NLR, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.
Submission Guidelines
Please note that in order to be considered an applicant for any position at NLR you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
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Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.
Reasonable Accommodations
E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish.
E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.
