IMLS Grants Management Support

Grey Street Consulting, LLC (Grey Street), a leading small business provider of operational support services to Federal civilian and defense agencies, is seeking to hire a Grants Management Support to support our prospective client within the Institute of Museum and Library Services. IMLS is located in Washington, DC and this position is to be performed remotely. This position is contingent upon award.

Essential Duties and Responsibilities

The Contractor shall provide administrative grants management support to IMLS for all phases of the grant lifecycle. Work shall be performed within eGMS and consistent with applicable laws, regulations, IMLS procedural guidance, and federal grants management standards. The Contractor shall provide technical, analytical, and administrative support but shall not perform inherently governmental functions.

The Contractor shall perform tasks that support the entire grant lifecycle, including: 

Pre-Award Support

• Conduct administrative completeness checks for applications.
• Prepare draft eligibility analyses (final determinations by federal staff).
• Enter and validate application data within eGMS.
• Review required documentation (e.g., strategic plans, attachments, budgets)
• Recommend potential peer reviewers and assemble draft panel configurations.
• Set up panels in eGMS with reviewers and applications.
• Troubleshoot reviewer issues, including by phone and e-mail.
• Prepare panel support materials.
• Use OMS First Check and Final Check tools to offer eligibility, completeness, and budget analyses.
• Draft project descriptions.
• Prepare and manipulate files for upload.

Award Processing Support

• Prepare data and visualizations for decision making.
• Prepare funding recommendation spreadsheets
• Conduct pre-award budget checks 

Post-Award Monitoring Support

• Review all assigned performance reports (interim and final) and document administrative findings.
• Identify issues, risks, or non compliance indicators; prepare draft recommendations for federal review.
• Prepare administrative correspondence templates for grantee outreach.
• Track grantee reporting compliance and conduct outreach on overdue submissions.
• Maintain a monitoring log documenting issues identified, status, and supporting actions.

Administrative Change Request Support

• Review and process administrative personnel change requests

eGMS Data Management and Analysis

• Enter, update, and validate structured data fields in eGMS.
• Identify data anomalies and recommend corrections.
• Prepare datasets and reports as requested for internal tracking.

Grants to States Reporting and Five-year Cycle Support

• Log received reports, evaluations, and plans in tracking spreadsheets
• Update report statuses and upload related material in eGMS
• Prepare evaluations and plans for 508-compliant web posting

Job Requirements and Experience

• Personnel should have at least two years of experience processing applications and monitoring grant awards for a federal government agency pursuant to 2 CFR 200, with familiarity with museum and/or library functions based on the grant program assigned, for example: Museum support requires demonstrated museum administration expertise and Library support requires MLS or library program experience.
• Native support requires tribal eligibility expertise and familiarity with tribal governance requirements.
• Must be detail-oriented and be able to work independently following initial orientation to the work. Personnel shall have experience in being trained and working remotely. Personnel shall have the ability to adhere to deadlines, and plan and process work accurately. Personnel should have knowledge of grant making in government organizations. Personnel should have the ability to understand agency policies, procedures, guidelines, and regulations, and follow IMLS instructions.  
• Have at least a bachelor’s degree preferred in museum studies, library studies, and/or in a discipline relating to the arts, the humanities, or the sciences. 
• Excellent proficiency in written and spoken English and experience in communicating in writing and verbally about data-oriented issues. 
• At contract award through first three months: At least 6 months of experience using eGMS. 
• After first three months of contract performance: Experience with an electronic grant management system, plus completion of eGMS training. IMLS will provide access to eGMS User Resources, Jobs Aids, and other training resources after contract award.  
• Highly proficient in Microsoft Office 360 including OneDrive, Excel, and Teams. 
• Highly proficient in Adobe Acrobat Pro and have experience and comfort in working with complex proprietary relational databases. 
• Excellent data entry skills and be able to handle and manipulate Adobe PDFs. 

ADA Requirements 

• Operate a PC and phone in an office environment.
• Work in a primarily sedentary position. 
• Perform some bending, light lifting, and carrying of equipment may be required.
• Any additional office equipment that is required by the position.  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.

About the Institute of Museum and Library Services

IMLS envisions a nation where individuals and communities have access to museums and libraries to learn from and be inspired by the trusted information, ideas, and stories they contain about our diverse natural and cultural heritage.

About Grey Street Consulting, LLC 

Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client’s needs and expectations while delivering measurable results. 

Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! 

To learn more about Grey Street click here: https://greystreet-consulting.com/