Budget Administrator | Remote Program & Operations Coordinator

This is a remote position.

Do you enjoy organizing budgets, tracking numbers, and ensuring everything runs smoothly behind the scenes? Want a role where your attention to detail directly impacts programs, projects, and organizational growth? You'll have the flexibility to work remotely while collaborating with leadership teams, supporting meaningful initiatives, and helping teams make smart financial decisions. If you're highly organized, proactive, and enjoy balancing financial tracking with operational support, this role could be a great fit.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That’s where you come in.

The Role: Healthcare Budget Administrator

Imagine being the person who helps keep programs financially organized and leadership teams aligned. You’re not just updating spreadsheets or entering numbers. You’re helping create visibility around budgets, ensuring resources are used effectively, and making sure no important financial detail slips through the cracks.

When program managers need budget updates, you're there with organized reports and insights. When leadership needs data for grants, billing, or funding discussions, you're already preparing the information. When expenses need tracking or meetings need coordinating, you're keeping everything moving.

You don't just manage budgets — you create structure. Behind every spreadsheet, every report, and every meeting note, you're helping teams make informed decisions and ensuring programs stay on track.

What Your Days Might Look Like:

• Work closely with program managers and leadership teams to manage and track multiple program budgets and funding sources
  

• Create and maintain budget trackers and reporting spreadsheets using Excel and Google Sheets
  

• Monitor expenses, revenue, and budget allocations across multiple projects and initiatives
  

• Coordinate with finance teams and external partners to support billing, grants management, and organizational reporting
  

• Pull financial information from multiple systems and organize it into clear, usable reports
  

• Review and help prepare budget information for funding proposals and grants
  

• Manage and monitor POS reporting systems such as Clover, including inventory, sales tracking, and expense analysis
  

• Track purchases, credit card expenses, and other financial transactions accurately
  

• Ensure program budgets remain on track and provide visibility into spending activity
  

• Coordinate meetings, manage calendars, and support executive scheduling needs
  

• Take meeting notes during leadership or board meetings and document action items
  

• Create presentations and reports using Google Slides and related tools
  

• Support communication and collaboration between program managers and leadership teams
  

Who We Think Will Thrive in This Role:

• You have experience managing budgets, expense tracking, or financial reporting
  

• You are highly proficient in Microsoft Excel and Google Workspace (Sheets, Docs, Slides)
  

• You enjoy organizing complex information into simple, actionable reports
  

• You have executive assistant or administrative support experience
  

• You are highly detail-oriented and can manage multiple priorities simultaneously
  

• You’re comfortable working with multiple systems and learning new technologies quickly
  

• You have strong communication skills and enjoy collaborating across teams
  

• You proactively identify issues and take initiative to solve them
  

• You enjoy creating structure and improving processes
  

• You are willing to work in a US time zone schedule.
  

• You can secure the required technical setup, including:
  

• At least a 720p HD webcam
  

• A noise-canceling headset
  

• A primary internet connection of at least 25 Mbps
  

• A backup laptop, backup internet device, and backup power source
  

• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
  

• A backup computer with at least Intel Core i3 and 4 GB RAM
  

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with.

We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

Here’s what you can expect from us:

• We pay you fairly and on time
  

• We provide prepaid HMO coverage for your peace of mind
  

• We help you grow with tools, training, and honest feedback
  

• We celebrate your wins
  

• And above all, we actually care
  

Ready to be part of something that matters?

Apply now and start your journey with ClearDesk. 

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).

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Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.