Overview:
Nakupuna Services is seeking to hire two (2) DMLSS Program Support Specialists to support the Defense Health Agency (DHA) Defense Medical Logistics Standard Support (DMLSS) Database Sustainment Specialist (DSS) Support contract. This position provides administrative, analytical, and coordination support to the Program Manager, Technical Managers, AOR Managers, and DHA stakeholders. The DMLSS Program Support Specialist provide enterprise program execution by assisting with reporting, documentation control, meeting coordination, staffing tracking, performance metrics collection, and communication management. This role ensures compliance with contract deliverables, supports Quality Control Plan execution, and assists in maintaining standardized documentation and reporting processes across the enterprise. The position requires strong organizational skills, attention to detail, and the ability to support complex program operations in a structured federal environment.
Responsibilities:
The following reflects management’s definition of essential functions for this position but does not restrict tasks that may be assigned.
- Support development and submission of Monthly Progress Reports and other contract deliverables.
- Track Performance Requirements Summary metrics and assist with compliance monitoring.
- Maintain Integrated Master Schedule updates and documentation repositories.
- Coordinate meeting logistics and prepare meeting minutes within required timelines.
- Support staffing reports, vacancy tracking, and onboarding documentation coordination.
- Assist with preparation of executive level briefings and technical documentation.
- Maintain document version control and configuration management standards.
- Support enterprise data calls and information requests from DHA leadership.
- Assist with tracking of site visit reports and inspection documentation.
- Provide administrative support for travel coordination and trip report consolidation.
- Support Quality Control Plan documentation and corrective action tracking.
- Maintain centralized SharePoint or designated collaboration platforms for document storage and access control.
- Coordinate communications between Program leadership and DHA stakeholders.
Qualifications:
Skills/Qualifications: The ideal candidate possesses expertise and experience in project management, especially within infrastructure and environmental services. Key qualifications include:
- Minimum three years of program support, administrative support, or project coordination experience.
- Experience supporting DoD or federal programs preferred.
- Experience assembling technical documentation and supporting report development.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Advanced proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
- Ability to manage multiple tasks in a fast-paced environment.
- Experience maintaining document repositories or collaboration platforms such as SharePoint.
- Strong attention to detail and accuracy in document control.
Education:
- Level I Minimum Requirement: High School Diploma or equivalent and three years of relevant program support or administrative experience. Experience may substitute for formal education.
- Preferred: Associate’s or Bachelor’s degree in Business Administration, Management, Information Systems, or related discipline with experience supporting DoD or healthcare programs.
Location: Remote
Clearance Requirements:
- Must be a U.S. Citizen.
- Must be able to obtain and maintain a favorable National Agency Check with Inquiries (NACI) (Tier 1) investigation
- Must be eligible to obtain and maintain a Common Access Card (CAC).
- Must comply with all installation access and security requirements.
Physical Requirements: In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.
- Sit for extended periods while working at a computer.
- Perform repetitive hand and finger movements.
- Walk short distances within medical facilities.
- Occasionally lift up to 25 pounds.
- Maintain focus on detailed data entry and system review tasks.
- Work in a low-noise office environment within a healthcare facility.
