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Virtual/Executive Assistant

WOW Remote Teams

Role overview

Qualifications

  • Demonstrated background as a Virtual Assistant or Executive Assistant supporting senior leadership.
  • Strong inbox management, calendar coordination, and meeting logistics skills.
  • Hands-on experience handling social engagement, particularly LinkedIn outreach and message threads.
  • Working knowledge of project tracking and follow-up processes, with excellent written and verbal English communication.

Responsibilities

  • Oversee inbound and outbound email correspondence, ensuring no messages are overlooked and every thread receives attention.
  • Coordinate and maintain the executive's calendar, including meetings, podcast appearances, interviews, and other engagements.
  • Track ongoing initiatives and project milestones, keeping internal teams synchronized and accountable for deliverables.
  • Monitor social media communications across platforms, with a focus on timely LinkedIn message follow-ups and provide proactive support for day-to-day operational needs.

Key facts

Hard skills

Calendar Management Project Status Reports Social Marketing Email Management Social Media Productivity Software Customer Relationship Management Sales Management Organizational Structure

Other skills

  • Multitasking
  • Administrative Functions
  • Non-Verbal Communication
  • Accountability
  • Time Management
  • Interpersonal Communications
  • Teamwork
  • Personal Integrity
  • Proactivity
  • Detail Oriented
  • Reliability

About the company

WOW Remote Teams logo

WOW Remote Teams

Hrtech: Human Resources + Technology

Looking to expand your team with highly skilled, bilingual professionals? Look no further than WOW Remote Teams! We specialize in providing US-based companies with custom, reliable, and affordable teams featuring top 1% talent from Latin America. Our hassle-free process begins with finding and prescreening the best candidates for your needs. You make the final decision while we handle all the contracts, payments, and local employment laws. Best of all, you can save up to 30% on salary expenses with no recruitment, placement, or consultation fees! Simply pay a flat biweekly or monthly fee, just as you would with any other employee. Our recruiting and search process is thorough, consistent, and targeted, utilizing a variety of resources to identify, attract, and present the best candidates to our clients. With our services, you have the opportunity to select the best talent for your company and provide candidates with new career opportunities. Choose WOW Remote Teams for a hassle-free, affordable way to build a team of highly experienced, bilingual professionals, including software and web developers, executive assistants, designers, social media managers, content creators, CSR, and more. Located in Phoenix, Arizona, we're here to help you succeed.

Company details

Company typeStartup
IndustryHrtech: Human Resources + Technology
Company size2 - 10

Links

Website LinkedIn See all jobs

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Job description

This is a remote position.

Our client is looking for a Virtual Assistant to provide high-level administrative and operational support to a busy executive. Operating in the productivity software space, they have built an award-winning Apple-native business management platform that helps thousands of small service-based businesses streamline their CRM, sales, and project workflows, earning consistent recognition for innovation within the Apple ecosystem in recent years. This position is ideal for someone who takes genuine pride in keeping things organized, communicates clearly, and thrives on making sure nothing falls through the cracks.

Responsibilities

  • Oversee inbound and outbound email correspondence, making certain that no message is overlooked and every thread receives the attention it deserves.
  • Coordinate and maintain the executive's calendar, including meetings, podcast appearances, interviews, and other engagements.
  • Track ongoing initiatives and project milestones, keeping internal teams synchronized and accountable for deliverables.
  • Monitor and respond to social media communications across platforms, with a particular focus on timely LinkedIn message follow-ups.
  • Provide proactive support across day-to-day operational needs as they arise.


Requirements

  • Demonstrated background as a Virtual Assistant or Executive Assistant supporting senior leadership.
  • Strong skills in inbox management, calendar coordination, and meeting logistics.
  • Hands-on experience handling social engagement, particularly LinkedIn outreach and message threads.
  • Working knowledge of project tracking and follow-up processes.
  • Excellent written and verbal English communication.
  • Reliable, organized, and capable of independently managing multiple priorities.

Qualifications

  • A friendly, approachable personality with strong interpersonal awareness.
  • Honesty and the confidence to acknowledge when something is unfamiliar rather than guessing.
  • Genuine pride in delivering polished, accurate work.
  • Comfort working autonomously in a remote setup while staying in sync with the team.
  • Familiarity with Apple devices and macOS workflows (Apple MacBook required).


Benefits

  • Full-time, 100% remote role offering flexibility and the freedom to work from anywhere.
  • The opportunity to support a leader inside an established software company with a strong global customer base.
  • Exposure to modern productivity tools and collaborative work environments.
  • A culture where honesty, transparency, and quality work are genuinely valued.


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    MR

    Marcus Rivera

    Chief Revenue Officer

    m.rivera@company.com
    linkedin.com/in/marcusrivera
    Unlocked after you apply
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