🤖 AI Automation Specialist (Zapier, APIs, ChatGPT & Workflow Automation) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
🚀 About the Role
At Pavago, one of our clients is hiring an AI Automation Specialist to design, build, and deploy scalable AI-powered workflows that reduce manual work and improve operational efficiency across the business.
This is not a theory, strategy, or research role.
You will be responsible for:
- building real automations
- integrating systems and APIs
- deploying workflows used in day-to-day operations
- improving operational speed, accuracy, and scalability
This role is ideal for someone who has actually built end-to-end automations and understands how to connect:
- systems
- workflows
- APIs
- AI tools
- business operations
If you think in systems, automation, and operational efficiency — this role is a strong fit.
🔥 What You’ll Own
Process Analysis & Automation Design
- Analyze operational workflows and identify automation opportunities
- Design systems that:
- reduce manual effort
- improve operational accuracy
- increase execution speed
- Translate business requirements into scalable automation workflows
- Recommend automation improvements proactively
AI & Workflow Automation Development
- Build automations using:
- Zapier
- Make
- n8n
- Power Automate
- Integrate AI tools such as:
- ChatGPT / OpenAI
- Claude / Anthropic
- Gemini / Google AI
- Automate workflows across:
- operations
- customer support
- marketing
- HR
- reporting
- internal coordination
APIs, Integrations & Technical Execution
- Connect systems using:
- APIs
- webhooks
- third-party integrations
- Ensure reliable data flow across multiple platforms
- Troubleshoot and resolve workflow or integration issues quickly
- Build scalable, maintainable automation systems
Optimization & Performance Improvement
- Monitor workflow reliability, speed, and uptime
- Improve:
- scalability
- automation logic
- output accuracy
- operational efficiency
- Continuously optimize workflows based on usage and results
- Identify opportunities to eliminate repetitive operational work
Documentation & Operational Visibility
- Document automation workflows clearly including:
- triggers
- logic
- integrations
- outputs
- dependencies
- Maintain structured SOPs and operational documentation
- Provide visibility into:
- automated workflows
- operational impact
- efficiency improvements
Cross-Team Collaboration
- Work closely with non-technical teams to gather workflow requirements
- Translate operational ideas into working automation systems
- Explain automation logic clearly to stakeholders
- Recommend scalable process improvements proactively
📊 What Success Looks Like
- Manual workflows are replaced with scalable automation systems
- Automations run reliably with minimal downtime or intervention
- Operational speed and efficiency improve measurably
- Systems remain organized, documented, and maintainable
- Teams save time through automation and AI-driven workflows
- Leadership has visibility into automation impact and operational gains
🧠 What Makes You a Strong Fit
- You’ve built real automations end-to-end
- You think in:
- systems
- workflows
- scalability
- efficiency
- You’re technical enough to build integrations independently
- You communicate technical concepts clearly to non-technical teams
- You enjoy solving operational inefficiencies
- You move quickly, iterate fast, and improve systems continuously
✅ Must-Have Requirements
Experience
- Proven experience in:
- workflow automation
- process optimization
- automation system design
- AI workflow implementation
Technical Skills
- Hands-on experience with:
- Zapier
- Make
- n8n
- Power Automate
- Experience integrating AI tools and APIs including:
- Strong understanding of:
- APIs
- webhooks
- data structures
- automation logic
- Strong analytical and troubleshooting skills
Communication & Documentation
- Excellent written and verbal English communication skills
- Strong documentation and process-writing ability
- Ability to explain automation workflows clearly to stakeholders
⭐ Nice to Have
- Programming experience in:
- Experience with:
- Google Sheets
- Airtable
- Notion
- Familiarity with:
- HubSpot
- Salesforce
- ClickUp
- Slack
- Knowledge of:
- prompt engineering
- AI workflow optimization
- RPA tools such as UiPath
🛠️ Tools You’ll Work With
- Google Workspace
- Zapier / Make / n8n / Power Automate
- OpenAI / Anthropic / Google AI tools
- Slack
- Asana / ClickUp
- APIs & webhook integrations
📅 What a Typical Day Looks Like
- Identify automation opportunities across business workflows
- Build and deploy AI-powered automation systems
- Connect platforms and tools using APIs and integrations
- Debug and optimize workflows for reliability and scalability
- Document automation logic and operational processes
- Collaborate with teams on workflow improvements and implementation
In short:
You replace repetitive manual work with scalable, reliable automation systems powered by AI and integrations.
📈 Key Metrics for Success (KPIs)
- Number of workflows and processes automated
- Reduction in manual operational workload
- Workflow uptime and automation reliability
- Speed and quality of implementation
- Accuracy of automation outputs
- Operational efficiency improvements
- Quality and completeness of documentation
🌟 Why This Role Stands Out
- Direct impact on operational efficiency and scalability
- Work at the intersection of AI, automation, and operations
- High ownership with real implementation responsibility
- Opportunity to build systems used daily across the business
- Exposure to cutting-edge AI and automation tools
- Strong growth opportunities in:
- AI Operations
- Automation Engineering
- Systems Operations
- Technical Operations
- AI Workflow Architecture
🧪 Interview Process
- Initial Phone Screen
- Video Interview
- Practical Automation Assessment
- Client Interview
- Offer & Onboarding
👉 Apply Now
If you:
- build automations that actually work
- think in systems and operational efficiency
- enjoy connecting tools and workflows
- love eliminating repetitive manual work
this is a strong opportunity to build real AI-powered operational systems with measurable business impact.
