Financial Operation Specialist

S&P Consultants is an award-winning provider of strategic, advisory, and implementation services for Electronic Health Record (EHR) and Enterprise Resource Planning (ERP) systems. Our high-performing team of project management, clinical, financial, technical, and operational experts leverage the proven S&P InTegrity delivery framework to revolutionize how organizations adopt modern technologies to achieve operational excellence. Learn more at www.spfed.com. 

Role Summary

We are seeking an attentive, thorough, and organized Financial Operations Specialist to join our team in a federal contracting environment. This role is critical to maintaining compliance with federal regulations and ensuring the accuracy of billing and expense processes. The ideal candidate will ensure timely and thorough review and approval of expense reports, may generate and submit invoices, complete miscellaneous finance tasks, and maintain records to meet the strict standards of government contracting. Experience with Unanet and/or government contracting and accounting is highly preferred.

Key Responsibilities

In addition to the functions listed above, this role will have the following key responsibilities, which include but are not limited to:

Finance

• Prepare and submit accurate and timely invoices in compliance with federal contracts and FAR/DCAA regulations
• Review contract terms and funding details to ensure proper billing procedures
• Coordinate with project managers and finance teams to resolve billing issues and implement process improvement opportunities
• Participate in AP/AR and Payroll (Paylocity) processes as needed

Expense Management

• Review and approve employee expense reports, ensuring compliance with company policies and federal regulations
• Audit expenses for accuracy, appropriate documentation, and adherence to travel and per diem guidelines
• Monitor and enforce compliance with government contract cost principles
• Provide training and support to employees on expense reporting systems and compliance policies

Compliance and Reporting

• Ensure adherence to federal acquisition regulations (FAR), DCAA guidelines, and company policies
• Maintain accurate and organized records for audits and reporting requirements
• Assist in preparing financial reports, including cost and compliance summaries for management
• Stay updated on changes in federal regulations and make recommendations for process adjustments

Additional Details

• Works remotely 
• Salary at S&P is determined by various factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. 

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any category protected by federal, state, or local laws.

• 4+ years of experience in billing, accounts payable/receivable, or financial operations 
• Proficiency in accounting and billing software (strong preference for Unanet experience)
• Strong knowledge of Microsoft Excel
• Strong communication, organization, and problem-solving skills
• Ability to learn quickly and work independently in a fast-paced environment 

Preferred Skills and Experience

• Strong preference for FAR, DCAA compliance, and other federal contracting and accounting processes (Unanet experience is a plus)
• Experience supporting an organization with team members/consultants traveling and submitting expense reports frequently is a plus