LEGAL SUPPORT SPECIALIST – California Trust & Estates

LEGAL SUPPORT SPECIALIST – California Trust & Estates (REMOTE)

Salary: $80,000-$90,000/year based on a 40-hour work week

We are looking for a highly skilled Legal Support Specialist with California Trust & Estates experience who thrives in a fast-paced environment and can manage high-volume work with speed and precision. This role is well-suited for someone who is proactive, adaptable, and energized by supporting multiple priorities.

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401(k) Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

Fennemore is a full-service business law firm with over 140 years of excellence, and a future defined by innovation. We are not your traditional law firm, and that's on purpose. With offices nationwide, we're breaking growth records as one of the fastest-growing firms in the country. We embrace change, set new standards for how a modern law firm operates, and create environments where both clients and colleagues thrive.

Our people-first philosophy is built on collaboration and creativity. Industry recognition for retention, workplace culture, and job satisfaction reflects that commitment.

We're proud to foster a strong sense of community, a genuine commitment to work-life balance, and a diverse and inclusive work environment where passionate professionals feel valued and supported.

Fennemore is seeking a Legal Support Specialist with deep experience in California Trust & Estates who excels in a high-volume, deadline-driven environment and consistently delivers precise, polished work under pressure. This role supports legal administrative assistants, paralegals, attorneys, and other firm professionals by managing highly detail-oriented tasks essential to Trust & Estates matters. As part of our centralized Legal Support Hub, this position provides exposure to a wide range of estate planning, trust administration, and probate matters, offering the opportunity to deepen subject-matter expertise in a collaborative, fast-paced environment.

What You’ll Do

• Prepare, format, and proofread complex legal documents, including pleadings, discovery, and court filings 
• File and serve documents in California courts (state and federal), ensuring compliance with all rules and deadlines 
• Create and manage tables of contents, tables of authorities, and document comparisons using specialized software 
• Draft routine legal documents (e.g., proposed orders, subpoenas, summonses, civil cover sheets) 
• Coordinate service of process and support case progression from filing through resolution 
• Perform high-volume transcription, revisions, and document cleanup with a strong focus on accuracy 
• Track and enter billable time 
• Collaborate with attorneys, paralegals, and the Legal Support Hub to ensure timely, high-quality work product

What You’ll Bring

• 5+ years of experience supporting Trust & Estates in a law firm environment with California state and federal filings 
• Strong command of legal formatting, proofreading, and document production standards 
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) 
• Experience with document management and time entry systems 
• High level of accuracy and attention to detail in a fast-paced environment 
• Ability to manage competing priorities and meet tight deadlines with minimal supervision 
• Strong communication skills and a proactive, team-oriented approach

What Success Looks Like

• Consistently delivers accurate, polished work product with minimal revisions 
• Meet deadlines in a high-volume, deadline-driven environment 
• Demonstrates reliability, responsiveness, and strong follow-through 
• Supporting attorneys and team members with evolving priorities

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. Fennemore is dedicated to maintaining an atmosphere that fosters diversity in personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what is listed here, even if they are not a perfect match, please still consider applying. If you require assistance or need reasonable accommodation at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

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Salary: $80,000-$90,000/year based on a 40-hour work week