HR & Payroll Coordinator

About Everfield

Everfield buys, builds, and grows European vertical market and specialist software companies, providing them with the tools they need to move to the next level. Our mission is to foster ambition, fuel growth, and unlock opportunities for Europe’s software ecosystem.

Companies in the Everfield ecosystem follow a decentralised model, maintaining their team, brand, and offices, while focusing on what they do best - building products and supporting customers. Everfield provides support in talent acquisition, HR, and access to a team of experts in building and growing European B2B SaaS companies who consult on financial and operational topics. Founded in 2022, Everfield has an ecosystem presence in 7 countries, and growing.

About the Role

As a HR & Payroll Coordinator you will play a critical role in ensuring the smooth running of HR operations across portfolio companies. Working closely with the HR Business Partnering team, you will manage HR administration, coordinate payroll, and provide accurate data and reporting to support decision making. You will act as the first point of contact for day-to-day employee queries, ensuring timely, accurate and compliant HR support. This role provides the foundation for effective HR delivery, enabling Business Leaders and HRBPs to focus on strategic priorities.

What will you do:

• ·HR Administration: Manage the employee lifecycle, including onboarding, leavers, and absence management. Draft and issue employment contracts and amendments, maintain HRIS records, and administer company benefits and pension schemes.

• ·Payroll: Prepare, process, and validate monthly payroll across portfolio companies, liaising with external payroll vendor. Ensure accuracy and timely delivery.

• HR Operations: Act as the first point of contact for employee queries. Assist with policy updates and ensure compliance with local labour law requirements.

• Compliance: Maintain accurate and up to date employee records. Produce employment letters and templates. Ensure documentation is audit ready and compliant with legal and internal requirements.

• Data & Reporting: Maintain high data accuracy within HR systems. Provide employee data and reports to support dashboards, analytics and decision making.

• HRBP & CoE Support: Assist with onboarding packs, disciplinary documentation, exit surveys, and operational HR tasks. Provide support to CoE teams on program rollouts.

What we are looking for:

• Previous experience in HR Administration or a similar operation HR role preferred.

• Experience with HR systems (Workday desirable).

• Excellent verbal and written communication skills.

• Strong organisational skills and attention to detail.

• Understanding of local employment laws and HR best practices is essential.

• Strong communication skills to engage with employee and stakeholders across all levels.

• Ability to manage sensitive information with discretion and confidentiality.

• Proactive, solution-oriented mindset with the ability to manage multiple priorities effectively.

• Experience with UK, Ireland & Scotland payroll preferable.

Benefits & Perks

• Flexible, remote-friendly working culture with teams across Europe

• High-trust, autonomous environment where you’re given real ownership and responsibility

• Exposure to a rapidly growing European software ecosystem and the opportunity to work with multiple exciting portfolio companies

• Competitive annual bonus scheme

• 25 days holiday plus bank holidays

• Pension scheme

• Private medical insurance

• Access to a financial wellbeing platform to support your personal finances and future planning

• Life assurance cover

• A collaborative, ambitious culture with strong opportunities for learning, progression, and long-term career growth

We look forward to reviewing your application!

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic status, responsibilities for dependants, physical or mental disability. Any hiring decision is made based on skills, qualifications and experience.