Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Data Entry Inventory Reconciliation Variance Analysis XLSTAT Data Validation Pivot Tables And Charts Variance Analysis Escalation Procedures Reconciliation Learning Management Systems +10 more

Other Skills

•
Microsoft Excel
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Report Writing
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Communication
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Detail Oriented

Roles & Responsibilities

Minimum 2 years’ experience in reconciliation or a similar finance/accounting role
Strong proficiency in Microsoft Excel, including XLOOKUP, SUMIFS, and Pivot Tables
Bachelor’s degree in finance, Accounting, or a related discipline
Prior experience with pallets, inventory, or stock management is highly regarded

Requirements:

Daily Data Capture: perform daily data entry by collecting picking slips from all onshore stations, review for accuracy and completeness, follow up on missing or unclear details, and ensure pallets are recorded against relevant sales orders
Pallet Receipting: accurately enter all pallets received into 2IC on the day of receipt, validate against purchase order data in PRONTO and grower delivery documentation
Reconciliation Activities: reconcile all 2IC entries against the FUS 'Pallet Transfers' statement, cross-check pallet quantities against PRONTO records and supplier delivery dockets, and confirm quantities with the onshore team
CHEP Reconciliation Reporting: extract and review the weekly CHEP bill, reconcile CHEP data against the internal database, and prepare/maintain a variance summary

hammerjack

About hammerjack

Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.

Company type: Scaleup

Founded: 2018

Company size: 501 - 1000

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Job description

About Us
hammerjack connects skilled professionals in the Philippines with growing businesses across Australia and beyond. The focus is simple: build teams that work as true extensions of their clients through the right people, clear systems, and consistent delivery.

Recognition over the past few years reflects that approach. hammerjack has been named among the Fortune 100 Best Workplaces in Southeast Asia and ranked 8^th Best Workplace in the Philippines, reinforcing the kind of environment being built for both clients and employees.

Our Impact
Teams are embedded, not outsourced in the traditional sense. That means aligned tools, shared expectations, and real accountability. The result is work that moves at the same pace and standard as onshore teams.

Across accounting, tech, admin, and marketing roles, professionals are contributing directly to business outcomes while building long-term careers.

Work Setup: Hybrid in Makati (2x a week onsite)

JOB OVERVIEW

The purpose of this role is to partner closely with the Pallet Controller within the company's wholesale to centralise, record, and reconcile all pallet movements.

This role is critical in ensuring the accuracy and completeness of pallet data, and in identifying and resolving any variances between different systems in a timely manner.

DUTIES AND RESPONSIBILITIES

Daily Data Capture

Perform daily data entry by collecting picking slips from all onshore stations.
Review recorded information for accuracy and completeness.
Follow up promptly on any missing or unclear details.
Ensure pallets used are correctly recorded against relevant sales orders.

Pallet Receipting

Accurately enter all pallets received into 2IC on the same day of receipt.
Validate entries against purchase order data in PRONTO and grower delivery documentation.

Reconciliation Activities

Reconcile all 2IC entries against the FUS “Pallet Transfers” statement.
Cross-check pallet quantities against PRONTO records and supplier delivery dockets.
Confirm quantities with the onshore team to ensure alignment with physically received stock.

CHEP Reconciliation & Reporting

Extract and review the weekly CHEP bill.
Reconcile CHEP data against the company’s internal database.
Prepare and maintain a variance summary.

Variance Management

Investigate all identified variances thoroughly.
Resolve discrepancies in a timely and accurate manner.

Issue Escalation

Escalate unresolved issues or risks promptly to the Pallet Controller.

QUALIFICATIONS

Minimum 2 years’ experience in reconciliation or a similar finance/accounting role.
Strong proficiency in Microsoft Excel, including functions such as XLOOKUP, SUMIFS, and Pivot Tables.
Well-developed communication skills, with the ability to liaise effectively across teams.
High level of attention to detail and accuracy in data handling.
Ability to identify issues and escalate queries in a timely manner.
Bachelor’s degree in finance, Accounting, or a related discipline.
Prior experience with pallets, inventory, or stock management is highly regarded.

What’s in It for You

Flexibility: Work hybrid with options across Makati and Pampanga, aligned to day shift roles with Australian clients.
Workspaces that Work: Modern offices designed for focus, collaboration, and real productivity.
Coffee and After-Hours Drinks: Barista coffee on demand and a café bar to unwind after work.
Meals Covered: Complimentary meals once a week on your onsite day.
Health Coverage from Day One: Includes dependent options, so you’re covered from the start.
Competitive Compensation: Transparent salary packages with direct client involvement.
Career Growth: Ongoing training and real opportunities to step into bigger roles.
Recognised Workplace: Part of a team ranked 8^th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.
Supportive Team Environment: Work with people who are easy to work with, reliable, and invested in doing good work.
Global Exposure: Work directly with international clients and be part of how teams scale globally.