Looking for Philippines-based candidates
Job Role: Executive Assistant (Xero, SimPro and AUS Trade Service)
Compensation range: $1800AUD-2000AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is:
Our client is a well-established electrical services provider operating across regional Queensland.
Role Overview:
We are seeking a highly organized and proactive Virtual Assistant (Generalist) to support daily business operations, administrative functions, and customer coordination. The ideal candidate is detail-oriented, tech-savvy, and able to work independently while maintaining clear communication with both office staff and field teams.
Key Responsibilities:
- Provide general administrative and clerical support, including data entry, email management, and document organization.
- Manage job scheduling and coordinate service appointments for electricians and technicians.
- Handle inbound and outbound calls, respond to customer inquiries and maintain service records.
- Prepare and send quotations, invoices, and follow-up communications - including follow-up on outstanding payments.
- Update and maintain client databases, project records, registration and Insurance record keeping and supplier information.
- Assist with social media posting, basic marketing updates, (e.g., Facebook).
- Monitor incoming work orders and ensure accurate tracking and completion of tasks.
- Reconcile bank and credit card transactions in Xero, process Simpro-to-Xero data transfers to align financial records and job-related purchases across systems.
- Support management with reporting, timesheets, and project documentation.
- Liaise with suppliers and subcontractors for quotes, materials, or delivery coordination.
Requirements
Required Skills and Qualifications:
- At least 4 years of experience in an administrative or VA role (experience in a trade or service industry is required).
- Strong organizational and multitasking skills with a high attention to detail.
- Excellent English communication skills - both written and verbal.
- Proficiency with Microsoft Office / Google Workspace, and familiarity with job management program SimPRO and Accounting package Xero.
- Ability to work independently, prioritize tasks, and meet deadlines.
- A proactive problem-solver with a can-do attitude and customer-first mindset.
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
